"Group Services Coordinator"

Job Description

Waipapa Taumata Rau | The University of Auckland

The University of Auckland is New Zealand’s leading University. With over 6000 academic and professional staff supporting over 46,000 students, we are one of NZ’s largest employers. We have eight academic faculties and 11 service divisions creating a diverse, dynamic and complex organisational culture that demands excellence.

Te Whiwhinga mahi | The opportunity

We are seeking a highly organised and proactive Group Services Coordinator to join our team within Te Kupenga Hauora Māori (TKHM). This role provides essential administrative and executive support to academic leaders, assisting with the smooth operation of teaching, research, and engagement activities across the department.

In addition to core responsibilities such as diary management, meeting coordination, HR and recruitment processes, and financial administration, this position plays a key role in culturally aligned initiatives and major faculty events. You will support kaumātua engagement, lead or co-lead significant events, manage complex travel and logistics for MAPAS programmes, and oversee financial processes including P-Card reconciliation and purchase orders. This is a dynamic role requiring strong organisational skills, cultural awareness, and the ability to work collaboratively with a wide range of stakeholders.

This is a fulltime, permanent position.

The salary range for this role is $62,400 - $77,800 depending on skills and experience.

He kōrero mōu | About you

You will be an experienced administrator who thrives in a fast-paced, culturally rich environment. Your ability to manage multiple priorities, maintain attention to detail, and build strong relationships will be key to your success. You will demonstrate cultural awareness and sensitivity, particularly in working with Māori stakeholders and supporting kaupapa Māori initiatives.

You will bring:

Essential

• Tertiary qualification or relevant experience.
• Experience in an administrative role with multiple stakeholders in a large and complex environment.
• Computer literacy with knowledge of Microsoft suite of programmes.

Preferred

• Bachelor’s degree.
• Previous experience working in a tertiary environment.
• Experience with the University’s enterprise systems.

Ngā āhuatanga kei a mātou | What we offer

The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland itself is frequently rated as one of the world’s most liveable cities. The University is committed to providing an excellent working environment through:

• Flexible employment practices (including working from home, flexible hours)
• Up to 6.75% company superannuation scheme
• A competitive salary with five weeks’ annual leave

In addition, we also offer career development programmes, discounted car parking, a generous parental leave allowance, childcare and a number of other discounts on internal and external services.

For more information, please visit Staff Benefits.

Me pēhea te tuku tono | How to apply

Applications must be submitted online, by the closing date of 8 January 2026 to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

We reserve the right to close applications early if a suitable candidate is found.

Please reach out to Sue Reddy via sue.reddy@auckland.ac.nz for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email.