Head Clerk

Position Summary

Rutgers, The State University of New Jersey is seeking a Head Clerk within the Rutgers School of Dental Medicine (RSDM) Department of Administration and Finance.

Under direction, the Head Clerk performs highly responsible clerical duties and services involved in receiving and disbursing money, issuing receipts and/or takes the lead in performing various cashiering functions in the absence of the Supervising Accountant.

Essential Duties and Responsibilities include the following:

• Receives and records cash, checks, and credit card transactions from clinic patients, Dental Stores and Faculty Practice.
• Receives and records electronic funds transfer (EFT) payments in Clinical Management Information System.
• Posts Cash, checks, CC, and EFT's receipts in Axium and Oracle Cloud Dental School receivable computer system.
• Assists in preparation of bank deposits made daily.
• Issues receipts for all transactions, including handwritten receipts as needed.
• May use one or more office machines in maintaining accounts and posting items.
• Posts journal entries to the General Ledger using the Oracle Cloud Financial System for all collection activities.
• Records and updates daily flow of various collections on the monthly report after posting to various accounts.
• Assists the Supervising Accountant with the collection of tuition and fees from Students throughout the year.
• Audits daily collections of cash, checks, and credit cards received from all departments.
• Processes all students' refunds at registration and throughout the school year.
• Assists students by answering all questions pertaining to tuition and fees.
• Assists Supervising Accountant with records management using Gimmel software for archiving.
• Collaborates closely with dental clinics, the Financial Office, Clinical Affairs, patient billing office to ensure accurate financial processing and exceptional patient service.
• Works closely with the Financial Aid office and Student Billing office to clear up any student financial issues.

Minimum Education and Experience

Three (3) years of progressively more responsible clerical experience is required.

Physical Demands and Work Environment

PHYSICAL DEMANDS:
Standing, sitting, walking, talking and hearing
No special vision requirements
Must be able to lift or exert force up to ten (10) pounds

WORK ENVIRONMENT:
Office environment
No significant exposures or noise levels