Position Summary
Leads and develops a competitive NCAA Division III women's softball program that operates within the parameters set by Hanover College, the conference, and the NCAA. Ensures an excellent student-athlete experience focused on competitive excellence, academic success, wellness, character development, and inclusive excellence while engaging alumni, families, and the broader community.
Primary Responsibilities
Program Leadership, Compliance, and Operations
Plan, organize, and oversee all aspects of the program in compliance with Hanover College, conference, and NCAA rules and regulations.
Schedule season contests and practice times; coordinate scouting of opponents and game/practice preparation.
Initiate and manage in- and off-season conditioning programs consistent with NCAA DIII standards and institutional policies.
Attend conference coaches’ meetings and complete required campus training.
Manage team travel, equipment purchasing and maintenance, and facilities coordination to ensure a safe, efficient environment.
Recruitment and Roster Management
Coordinate and process all aspects of on- and off-campus recruiting to attract strong academic and mission-fit student-athletes towards a healthy and competitive roster goal each year.
Maintain accurate recruiting and roster records for statistical analysis, benchmarking, and historical tracking and towards annual retention goals.
Student-Athlete Experience and Wellness
Foster a holistic, inclusive team culture emphasizing academic progress, mental health, physical well-being, and life-skill development.
Collaborate with campus partners (academic support, counseling services, athletic training, strength and conditioning, DEI, and Title IX) to provide proactive wellness education, timely referrals, and coordinated return-to-play processes.
Implement evidence-informed workload management, injury-prevention strategies, and rest/recovery practices; uphold safety standards for practices, travel, and competition.
Budgeting and Administration
Function within an approved budget; oversee the preparation of a detailed, itemized annual budget.
Initiate and recommend budget adjustments that improve program quality and the student-athlete experience.
Maintain comprehensive program records (statistics, compliance documentation, recruiting, travel, equipment inventory, and historical materials) and prepare required reports.
May be assigned as game administrator on a limited number of dates in off-season.
External Relations, Fundraising, and Community Engagement
Provide responsive, professional service to student-athletes, faculty/administration, alumni, fans, parents, community members, and media.
Partner with Advancement to plan and execute fundraising initiatives (e.g., annual giving, events, donor stewardship) supporting program needs and enhancements.
Engage alumni and community through clinics, camps, outreach, and service projects that elevate program visibility and reputation.
Teaching and Off-Season Instruction (as assigned)
May teach a physical activity or wellness-based activity course in the off-season, subject to institutional need and qualifications.
Integrate sport-specific and transferable skills (leadership, teamwork, resilience) into instructional settings; align course outcomes with departmental and institutional goals.
Other Responsibilities
Perform general duties to ensure the quality, safety, and development of the program and the student-athlete experience.
Maintain records for statistical analysis and historical ramifications.
Promote a positive image of Hanover College and represent the College in accordance with the College's mission, principles, and strategic plan.
Support a welcoming College culture and experience.
Additional responsibilities may be assigned based on coaching/administrative strengths.
Education • B.S. or B.A. required; M.S. or M.A. preferred
Experience • NCAA Division III playing and/or coaching experience • Demonstrated success recruiting strong academic student-athletes who align with institutional values • Experience with fundraising and donor/alumni engagement • Experience teaching activity-based courses or facilitating wellness/leadership workshops • Familiarity with performance analytics, video/scouting platforms, and athlete management tools
Skills and Competencies • Excellent interpersonal and communication skills with diverse audiences (students, families, colleagues, alumni, media) • Strong organizational skills; ability to manage multiple priorities and a variety of secondary assignments • Knowledge of NCAA DIII rules and regulations; demonstrated commitment to compliance and ethical conduct • Commitment to student-athlete wellness, safety, and inclusive excellence • Budget management, operational planning, and data-informed decision-making
Physical Requirements/Work Environment • Evening and weekend work required during the competitive season; travel required • Maintain current certifications as applicable (e.g., First Aid/CPR/AED, sport-specific credentials, driver certification, and institutional trainings) • Adhere to and model Hanover College mission, values, and conduct expectations; uphold conference and NCAA Division III philosophies.