Assist the Program Director with writing and the development of all Fellowship Program required documentation, including preparation of accreditation materials, development of rotation goals and objectives, and management of rewriting program materials in compliance with ACGME regulations and regulatory changes.Manage office workload by responding to day-to-day inquiries, providing information, and interpreting Departmental, University, and Banner policies, procedures, and operations.Prepare the necessary rotation schedules for the fellows in close collaboration with the Program Director.Coordinate the annual recruitment process for the assigned fellowship program(s).Manage recruitment activities for the fellowship program(s) which include gathering data from the AAMC ERAS system, collating documents and preparing for interviews, and communicating information to recruits over the phone, in person, and via email.Organize and manage annual and ad hoc accreditation reports.Prepare required accreditation documents and reports in preparation for site reviews.Coordinate annual recruitment process for program fellowship slots.Coordinate use of annual fellowship program funds and resources (space and supplies) designated for fellowship operation.Coordinate reimbursement process for fellows and faculty, including preparing travel paperwork and securing appropriate travel authorizations.Prepare forms for division reimbursements including disbursement vouchers, purchasing card transactions, and/or on-line requisitions.Coordinate new fellowship trainings and orientations, along with other Program related events.Maintain program website and alumni database.Assist with division faculty recruitment and hiring, set schedules, create agendas, and arrange meetings as needed for Division Chief and other members of the division.Attend annual ACGME and specialty specific meetings and workshops, if directed.Coordinate outside rotations with outside organizations, hospitals, and private practices as needed.Serve as program liaison with faculty, staff, and hospital/ clinic personnel.Coordinate all social functions for the fellowship Program(s) and for the division as requested by the Division Chief.Assist Program Director with preparing academic annual reports for multiple outside agencies, as well as for internal UA requests from the Department of Medicine, GME office, and Deans' offices.Prepare and distribute fellowship program manual(s).Proctor the In-Training Exam for fellows, if applicable.Participate in the development of new procedures in response to new/revised policies issued by governing agencies or the Program Director.Maintain bi-weekly time sheet records.This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.Minimum Qualifications- Bachelor's degree or equivalent advanced learning attained through professional level experience required.
- Minimum of three (3) years of relevant work experience, or equivalent combination of education and work experience.
FLSA: Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Academic Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $53,039 - $66,299
Compensation Type: salary at 1.0 full-time equivalency (FTE)
Grade7
Compensation GuidanceThe
Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The
Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our
Applicant Compensation Guide and our
Total Rewards Calculator.
Career Stream and LevelPC2
Job FamilyMed Education Prgm
Job FunctionAcademic Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for CandidatesGerry Flores,
gflores007@arizona.eduOpen Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
Special Instructions to ApplicantApplication: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.
Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).
Notice of Availability of the Annual Security and Fire Safety ReportIn compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an
Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at
cleryact@arizona.edu.