- Have a minimum of five years of progressively responsible
administrative or operational experience, preferably in higher
education or health professions education.
- Have demonstrated proficiency with data reporting and
integrated enterprise systems (Workday or equivalent).
- Have experience supporting programmatic accreditation or
experiential placement.
- Demonstrate strong interpersonal, communication,
organizational, and analytical skills, with accuracy and
confidentiality in record-keeping.
HEALTH SCIENCES DEPARTMENT COORDINATOR
RESPONSIBILITIES:
The Health Sciences Department Coordinator responsibilities
include, but are not limited to:
- Owns day-to-day academic operations for the Department of
Health Sciences, including course scheduling, catalog
administration, and syllabus template administration.
- Supports Program Directors with enrollment tracking, student
records, and program-level reporting.
- Manage logistics for DrPH program residency
- Coordinates faculty operational records, including workload
data, credentialing, and qualification documentation.
- Administer and maintain Workday processes related to student
advising, including coordinating advisor assignments and support
advisor-related updates.
- Serves as operational liaison for the department to central
University offices, including the registrar, admissions, and
institutional research, across the N. Benson, Austin, and
Bellarmine campuses.
- Provide administrative and logistical support for in-person
academic and student events, include the Academic Exploration Fair,
graduation events, research symposia, and related programming
- Update and maintain program materials, including program
factsheets, list of PH minors, electives, and other student-facing
resources.
- Coordinate honor society processes, including ordering
certificates, maintaining lists of eligible students, and
supporting related student recognition activities.
- Supports faculty searches, with logistics management, travel
planning, interview scheduling, and search committee
communications.
- Serves as operational liaison for the department to central
University offices, including the registrar, admissions, and
institutional research, across the North Benson and Austin
campuses.
- Maintains departmental records, distribution lists, and program
documentation; onboards and directs work study students and
temporary administrative personnel.
- Maintains program data on an ongoing cycle, including
completion, credentialing, certification, and outcome data,
supporting programmatic accreditation and institutional
reporting.
- Assembles and maintains the documentation trail for
accreditation review, including data tables, evaluation records,
and source documentation, so that reporting is prepared on a cycle
rather than reconstructed at deadline.
- Prepares student onboarding, affiliation agreements, and
logistics management for experiential learning of Health Sciences
program students, in coordination with the Assistant Dean of
Experiential Learning.
- Generates reports on enrollment, progression, completion, and
outcome trends at the request of Department and School
leadership.
- Coordinates logistics and communication for department and
program stakeholder forums.
- Coordinates and completes surveys as necessary for
accreditation and the operation of the school.
- Works with the Dean, Associate Deans, Program Directors, and
administrative staff to prepare for accreditation site visits.
- Owns target placement tracking for Health Sciences experiential
requirements, forecasting internship, fieldwork, and clinical
rotation needs against secured site capacity and identifying gaps
ahead of each term.
- Manages fieldwork and partner site relationships, serving as
the operational point of contact and sustaining the partner
pipeline that meets program placement demand.
- Maintains the record of Health Sciences placement sites and
student placements by program, location, and term.
- Coordinates with the Student Success Coordinator on shared
partner sites through a common partner registry, so that external
partners engage with a single designated relationship owner.
- Supports student placement readiness and related compliance and
onboarding documentation in coordination with the Division of
Student Success.
- Provides governance and committee support for Department and
curriculum bodies, including agendas and action item tracking and
resolution.
- Manages program events, advisory meetings, external accreditor,
and partner visits.
- Tracks program budgets and expenditures and supports
grant-related reporting, as assigned.
- Provides shared administrative support, including room
reservations and facilities ticket requests.
- Represents the department and the Egan School with
professionalism, efficiency, and courtesy, consistent with the
Jesuit mission of Fairfield University.
- Provides support to other Departments and the Divisions of
Student Success, as requested.
- Contributes to the School by accomplishing related tasks, as
needed and requested.
The expected wage range for this position is $29.97 to
$32.97/hour.
Category:
Academic - Staff
Performs such other duties, responsibilities, and activities as
required by supervisor and as departmental/University needs
indicate.
*Disclaimer
The above information indicates the general nature and level of
work performed by employees within this classification. It is not
designed to contain and should not be interpreted as a
comprehensive inventory of all duties, responsibilities,
activities, and/or qualifications required or expected of employees
assigned to this job. Duties, responsibilities, and activities may
change and new ones may be assigned at any time, with or without
notice.
All offers of employment are contingent upon a satisfactory
background check.
Fairfield University provides equal employment opportunities to all
employees and applicants for employment and prohibits
discrimination and harassment of any type without regard to race,
color, religion, age, sex, national origin, disability status,
genetics, protected veteran status, sexual orientation, gender
identity or expression, or any other characteristic protected by
federal, state or local laws. This policy applies to all terms and
conditions of employment, including recruiting, hiring, placement,
promotion, termination, layoff, recall, transfer, leaves of
absence, compensation and training.
Eligible employees may receive health, dental, retirement, paid
time off, tuition benefits, and other benefits according to
institutional policy.
Fairfield University Benefits
Load a resume or CV first, then upload supporting documents
including a cover letter at the bottom of the third page under the
"My Experience" section where it says to upload a Resume/CV.
You will be able to upload up to 5 other documents in this section.
You will be unable to edit your application, so please have all
documents available before applying. Faculty Positions : If
you need to upload more than 5 documents, please either combine
them to upload or email the additional documents to the applicable
contact in the job description. Staff positions : If you
need to upload more than 5 documents, please either combine them to
upload or email them to hr@fairfield.edu 
