Human Resources Assistant

Minimum Required

Education: High school diploma or equivalent.

Preferred: Associate degree

Minimum Required

Experience: Preferred: One (1) to two (2) years of experience in Human Resources or a related administrative role.

Core Duties and Required Knowledge

• Perform general administrative support functions including scheduling, filing, correspondence, records maintenance, and customer service.
• Maintain employee, former employee, applicant, and student employee personnel files in accordance with record retention requirements.
• Lead document imaging and records retention processes using Docubase or similar systems.
• Maintain and organize HR records and documentation to support departmental operations and compliance.
• Assist with administrative processes related to onboarding, employee changes, personnel actions, and other employment transactions.
• Process and maintain departmental forms, correspondence, reports, and other HR documentation.
• Submit and track maintenance and IT work orders for the department.
• Coordinate and maintain the Employee Service Awards recognition program.
• Provide administrative support for HR meetings, events, orientations, and departmental activities.
• Maintain supplies, resources, and other administrative needs of the Human Resources department.
• Provide administrative support to the Executive Director of Human Resources and other HR staff as needed.
• Assist with the administrative coordination of onboarding activities and other employee services.
• Apply working knowledge of human resources practices, policies, procedures, and records requirements.
• Uphold and promote the Hill College mission, vision, values, and Code of Conduct.
• Perform other duties as assigned.

Strategic Vision and Program Development

• Support departmental initiatives that improve administrative efficiency, records management, and HR service delivery.
• Assist in maintaining accurate HR documentation and systems that support institutional compliance and workforce planning.
• Contribute to continuous improvement of HR administrative processes and procedures.
• Support the development and implementation of administrative processes that improve the employee experience.

Collaboration

• Work collaboratively with HR staff, college leadership, faculty, and staff.
• Serve as a professional point of contact for employees, applicants, visitors, and other members of the college community regarding administrative HR matters.
• Coordinate with internal departments to support onboarding, employee services, records management, and other HR operations.
• Provide timely and professional administrative support to HR staff and college departments.
• Demonstrates a commitment to maintaining a welcoming and safe environment that provides a sense of belonging for all.

Demonstrated Attributes

• Strong written and verbal communication skills.
• Highly organized and detail-oriented.
• Professional, customer service-focused demeanor.
• Effective time management and multitasking abilities.
• Ability to maintain confidentiality and exercise discretion.
• Strong problem-solving and conflict-resolution skills.
• Demonstrated initiative and commitment to continuous learning.
• Punctual, reliable, and dependable.
• Ability to work independently and collaboratively in a team environment.

Other Information

• Travel between Hill College campuses may be required.
• Must possess a valid Texas driver's license.
• Security-sensitive position.
• Performs other duties as assigned.
• Participates in cross-training across Human Resources functions and positions to ensure continuity of departmental operations and provide support and coverage as needed.
• Occasional adjustments to normal work hours, including early arrival or staying beyond normal business hours, may be required to meet departmental operational needs.

Physical Requirements

Light work; exerting up to 20 pounds of force occasionally and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body. The use of arm and/or leg controls requires exertion of force greater than that for sedentary work.