Hospital and Clinical Affiliates Curriculum Coordinator - Dept. of Undergraduate Medical Education

Wayne State University is searching for an experienced Hospital and Clinical Affiliates Curriculum Coordinator - Dept. of Undergraduate Medical Education at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

Position Purpose:
The Hospital and Clinical Affiliates Curriculum Coordinator will manage and run the required clerkships assigned to the segment 3 (third year, M3) medical students, and will work in concert with and under the guidance of the Associate Dean for Clinical Education and the Director of Undergraduate Medical Education and Curricular Affairs. This position will provide leadership within the clerkships in support of the individual clerkship directors (MD/DO) and the departmental coordinators, the hospitals, and other affiliates, and within the SOM in collaboration with the other administrative areas. This position reports to the Director, Undergraduate Medical Education and Curricular Affairs.

Essential Functions:

Operations: Manage the Clerkship curriculum for Curricular Affairs
Execute the segment 3 curriculum.
Manage the day-to-day operation and organization of the clerkships at the 6-8 disparate major clinical sites and multiple smaller clinics and offices.
Act as the student facing and hospital facing liaison for curricular affairs in the clerkship curriculum

Operations: Resource Coordination
Coordinate resources for learning. Organize a learning library of resources for clerkships in a central location (in cooperation with the Shiffman Library).
Author, maintain and utilize Canvas sites for clerkships and the Step 2 preparation initiative.
Manage Canvas learning platform on all clerkships to maintain consistency. Monitor for syllabi changes and inter-relatability. Track experiences centrally.

Communication: Students
Communication with all clerkship students, including authoring and updating of weekly newsletters and updates using WSU templates of best practices.
Organization of student success meetings and academic intervention and meetings with deans.
Author and distribute student updates and surveys quarterly in effort to build student recognition of achievement in learning and confidence.
Construct, distribute, and manage surveys to current and past students for monitoring of curriculum.
Organize communication and orientation for M2 rising M3 students, including the scheduling process along with the Integrated Curriculum Coordinator.
Lead the combined efforts on clinical site selection and assignment. Manage communication with students.

Communication: Faculty and preceptors
Organization, maintenance, and crafting communication with segment 3 faculty and residents in clinical sites via broadcast email service (e.g., Constant Contact).
Updating yearly (or more frequently) common clerkship requirements and presentation at monthly meetings.
Generation of regular and specific agenda items for review at biweekly meetings of the clerkship personnel.
Collaborate with curricular affairs data analyst for generation of regular reports as guided by the clerkship directors.
Take the lead with all meetings regarding the clinical education delivery organization. Agenda and follow through of action items for these committees. Implement ideas originating from meetings.

Operations: Faculty and Resident integration with curriculum
Work with Office of Faculty Affairs and the Curricular Affairs Data Analyst to lead the identification of faculty appointment process with teaching in accordance with LCME regulations. Welcome new clinical teachers into their roles, reaching out with resources and contacts and New Innovations information.
Manage CME for teaching authentication for all m3 clinical faculty needing such.
Manage faculty evaluation process, including security, distribution, reporting to programs and service chairs.
Work with Office of Faculty Affairs and the Curricular Affairs Data Analyst to lead the identification of faculty appointment process with teaching in accordance with LCME regulations. Welcome new clinical teachers into their roles, reaching out with resources and contacts and New Innovations information.
Manage CME for teaching authentication for all m3 clinical faculty needing such.
Manage faculty evaluation process, including security, distribution, reporting to programs and service chairs.
Work with curricular affairs data analyst to maintain and report faculty performance, updating the dean and the Office of Faculty Affairs.
Process and track clerkship performance data. Collect distribute collate and archive clerkship and segment data. Operations: Outcomes monitoring
Manage and track use of simulation across clerkships/clinical curriculum in concert with the Longitudinal and Integrated curriculum coordinator, Clinical Ambulatory Site Coordinator and Kado Clinical Skills Center.
Plan and coordinate ad hoc conferences, research and support meetings, and summits for curricular affairs in cooperation with clinical sites.
Tracking of student progress through the clerkship curriculum.
Tracking and follow up on student appeals and grading concerns.

Operations: Planning and forecasting
Map, follow, and plan student cohort for the year preceding clerkships, maintaining, and presenting estimates to allow for financially sound acquisition of clinical affiliations.
Maintain dashboard of clinical placements and capacities.
Maintain dashboard and up to date rosters of all levels of the clerkship at all hospitals. Lead communications with clerkship directors, site directors, hospital and department coordinators, and administration. Update weekly and maintain online list.
Coordinate meetings and cooperation with Enrollment Management.
Make annual visits to affiliates to meet with coordinators.

Innovation
Take lead, in cooperation and at the direction of the curriculum management committee, in implementing new programming.
Participate and take leadership role in educational grant (AMA) projects in curricular development and design.
Champion new SOM initiatives including continued development of the Highways to Excellence curriculum and Wayne Trained curricular innovations.
Design and implementation of novel evaluation instruments for students and preceptors.
Innovation of new opportunities for delivery and assessment of curriculum.
Develop support systems for Step 2 CK exam preparation.
Develop and implement intervention programs for students struggling with clerkship exam performance.
Act as a key driver and organizer of the ever-changing developing new curriculum efforts and local champion of the Change Med Ed AMA initiatives. Performs other related duties as assigned.

Unique duties:

Qualifications:

Education: Bachelor's degree
Bachelor’s degree from an accredited college or university in Healthcare Administration or related field required.

Experience: Experienced (minimum 2 years of job-related experience)
Two years’ experience working in a medical education environment preferred.
Experience in the operational activities of GME office environments including computing technology, recruitment, and Association of American Medical Colleges (AAMC) and Liaison Committee on Medical Education (LCME) regulations.
Experience in leading projects preferred.

Knowledge, Skills, and Abilities:
Expertise in use of Qualtrics, Excel, Canvas, New Innovations, and Maxient platforms.
Ability to work with third party communication platforms for distribution of material. Organize, plan, and communicate new initiatives.
Understanding of and willingness to develop skills and expertise in the employment of artificial intelligence (AI) in the clerkship curriculum and use in curricular affairs tasks and missions.
Ability to communicate with multiple clinicians, faculty, coordinators, directors, and the many hospital settings used for our core clerkships.
Ability to draft, develop and actively manage projects for curricular maintenance and improvement.

Preferred qualifications:

School/College/Division:
H06 - School of Medicine

Primary department:
H0671 - Undergraduate Medical Education

Employment type:
Regular Employee
Job type: Full Time
Job category: Staff/Administrative

Funding/salary information:
Compensation type: Annual Salary
Hourly rate:
Salary minimum: $51,274.00
Salary hire maximum: $61,531.00

Working conditions:
Normal office environment. Occasional travel to off-site clinical affiliates.

Job openings:
Number of openings: 1
Reposted position: No
Reposted reason: None (New Requisition)
Prior posting/requisition number:

Background check requirements:
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.