The Associate will assist with the oversight and execution of gameday parking operations and hospitality areas. This position will also support engagement initiatives related to the W-Club, the official organization for former University of Wyoming student-athletes, including communication, event coordination, and alumni outreach efforts.

Additionally, the Associate will manage an annual fund portfolio, assisting with donor communication, renewals, stewardship, and relationship-building efforts under the guidance of the Cowboy Joe Club staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain a consistent office hours schedule as coordinated with Cowboy Joe Club staff (approximately 26 hours per week average).
• Assist with daily office operations, including answering phones, organizing materials, and responding to inquiries.
• Compile, organize, and analyze donor data to support fundraising and outreach efforts.
• Assist with event preparation, setup, execution, and teardown, including game-day responsibilities.
• Support communication efforts by helping with mailings, thank-you letters, and promotional materials.
• Represent the Cowboy Joe Club at tailgates and donor events during home football games.
• Contribute to a positive, team-oriented office environment and represent the Cowboy Joe Club professionally at all times.
• Assist with the coordination and execution of Cowboy Joe Club parking operations during home athletic events, and prior to the beginning of the athletics season (in office parking allocations, etc.)
• Support the oversight and engagement efforts of the W-Club, including communication and outreach to former University of Wyoming student-athletes.
• Help manage and steward an assigned annual fund donor portfolio through phone calls, emails, and personalized outreach efforts.
• Assist with Cowboy Joe Club membership renewals, donor stewardship, and benefit fulfillment.
• Support the planning and execution of fundraising events, donor hospitality functions, golf tournaments, and special events throughout the year.
• Maintain accurate donor and event records within departmental database systems.
• Provide exceptional customer service to donors, season ticket holders, alumni, and supporters of Wyoming Athletics.
• Assist with the execution of gameday hospitality areas, including donor check-in, credential distribution, and event logistics.
• Work collaboratively with Athletics Department staff, coaches, student workers, and volunteers to support the mission of Wyoming Athletics and the Cowboy Joe Club.

MINIMUM QUALIFICATIONS:

• Bachelor's degree from an accredited institution
• Ability to adhere to agreed upon hourly schedule.

DESIRED QUALIFICATIONS:

• Social media proficiency and experience.
• Proven track record of building quality relationships.
• Experience with Adobe products (including but not limited to InDesign, Photoshop, Premiere Pro).
• Ability to effectively articulate ideas verbally and in writing.
• High attention to detail and organizational skills.
• Team oriented, self-starter.
• Passion for intercollegiate athletics and relationship building.

COMPENSATION

$20-32 per hour based on experience and qualifications

APPOINTMENT LENGTH

This position will be a six-month appointment

The Associate will assist with the oversight and execution of gameday parking operations and hospitality areas. This position will also support engagement initiatives related to the W-Club, the official organization for former University of Wyoming student-athletes, including communication, event coordination, and alumni outreach efforts.

Additionally, the Associate will manage an annual fund portfolio, assisting with donor communication, renewals, stewardship, and relationship-building efforts under the guidance of the Cowboy Joe Club staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain a consistent office hours schedule as coordinated with Cowboy Joe Club staff (approximately 26 hours per week average).
• Assist with daily office operations, including answering phones, organizing materials, and responding to inquiries.
• Compile, organize, and analyze donor data to support fundraising and outreach efforts.
• Assist with event preparation, setup, execution, and teardown, including game-day responsibilities.
• Support communication efforts by helping with mailings, thank-you letters, and promotional materials.
• Represent the Cowboy Joe Club at tailgates and donor events during home football games.
• Contribute to a positive, team-oriented office environment and represent the Cowboy Joe Club professionally at all times.
• Assist with the coordination and execution of Cowboy Joe Club parking operations during home athletic events, and prior to the beginning of the athletics season (in office parking allocations, etc.)
• Support the oversight and engagement efforts of the W-Club, including communication and outreach to former University of Wyoming student-athletes.
• Help manage and steward an assigned annual fund donor portfolio through phone calls, emails, and personalized outreach efforts.
• Assist with Cowboy Joe Club membership renewals, donor stewardship, and benefit fulfillment.
• Support the planning and execution of fundraising events, donor hospitality functions, golf tournaments, and special events throughout the year.
• Maintain accurate donor and event records within departmental database systems.
• Provide exceptional customer service to donors, season ticket holders, alumni, and supporters of Wyoming Athletics.
• Assist with the execution of gameday hospitality areas, including donor check-in, credential distribution, and event logistics.
• Work collaboratively with Athletics Department staff, coaches, student workers, and volunteers to support the mission of Wyoming Athletics and the Cowboy Joe Club.

MINIMUM QUALIFICATIONS:

• Bachelor's degree from an accredited institution
• Ability to adhere to agreed upon hourly schedule.

DESIRED QUALIFICATIONS:

• Social media proficiency and experience.
• Proven track record of building quality relationships.
• Experience with Adobe products (including but not limited to InDesign, Photoshop, Premiere Pro).
• Ability to effectively articulate ideas verbally and in writing.
• High attention to detail and organizational skills.
• Team oriented, self-starter.
• Passion for intercollegiate athletics and relationship building.

COMPENSATION

$20-32 per hour based on experience and qualifications

APPOINTMENT LENGTH

This position will be a six-month appointment