Hourly Pooled-Athletics Development Associate-Cowboy Joe Club

Job Details

Hourly Pooled-Athletics Development Associate-Cowboy Joe Club

JOB PURPOSE:

The Athletics Development Associate will serve as an integral member of the Cowboy Joe Club staff, assisting in the daily operations and external engagement efforts that directly support more than 400 Cowboy and Cowgirl student-athletes. This position is designed to provide hands-on experience in intercollegiate athletics fundraising, donor relations, and event management within a fast-paced Division I athletics environment.

The Associate will assist with the oversight and execution of gameday parking operations and hospitality areas. This position will also support engagement initiatives related to the W-Club, the official organization for former University of Wyoming student-athletes, including communication, event coordination, and alumni outreach efforts.

Additionally, the Associate will manage an annual fund portfolio, assisting with donor communication, renewals, stewardship, and relationship-building efforts under the guidance of the Cowboy Joe Club staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain a consistent office hours schedule as coordinated with Cowboy Joe Club staff (approximately 26 hours per week average).
• Assist with daily office operations, including answering phones, organizing materials, and responding to inquiries.
• Compile, organize, and analyze donor data to support fundraising and outreach efforts.
• Assist with event preparation, setup, execution, and teardown, including game-day responsibilities.
• Support communication efforts by helping with mailings, thank-you letters, and promotional materials.
• Represent the Cowboy Joe Club at tailgates and donor events during home football games.
• Contribute to a positive, team-oriented office environment and represent the Cowboy Joe Club professionally at all times.
• Assist with the coordination and execution of Cowboy Joe Club parking operations during home athletic events, and prior to the beginning of the athletics season (in office parking allocations, etc.)
• Support the oversight and engagement efforts of the W-Club, including communication and outreach to former University of Wyoming student-athletes.
• Help manage and steward an assigned annual fund donor portfolio through phone calls, emails, and personalized outreach efforts.
• Assist with Cowboy Joe Club membership renewals, donor stewardship, and benefit fulfillment.
• Support the planning and execution of fundraising events, donor hospitality functions, golf tournaments, and special events throughout the year.
• Maintain accurate donor and event records within departmental database systems.
• Provide exceptional customer service to donors, season ticket holders, alumni, and supporters of Wyoming Athletics.
• Assist with the execution of gameday hospitality areas, including donor check-in, credential distribution, and event logistics.
• Work collaboratively with Athletics Department staff, coaches, student workers, and volunteers to support the mission of Wyoming Athletics and the Cowboy Joe Club.

MINIMUM QUALIFICATIONS:

• Bachelor's degree from an accredited institution
• Ability to adhere to agreed upon hourly schedule.

DESIRED QUALIFICATIONS:

• Social media proficiency and experience.
• Proven track record of building quality relationships.
• Experience with Adobe products (including but not limited to InDesign, Photoshop, Premiere Pro).
• Ability to effectively articulate ideas verbally and in writing.
• High attention to detail and organizational skills.
• Team oriented, self-starter.
• Passion for intercollegiate athletics and relationship building.

COMPENSATION

$20-32 per hour based on experience and qualifications

APPOINTMENT LENGTH

This position will be a six-month appointment