In consultation with Faculty Deans, develop and submit annual
House budget (approximately $300K -500K each year) and narrative
outlining the House’s fiscal priorities related to programming,
capital expenditures, and operations. Reports quarterly on House
finances.
Collaborate with the Dean of Students Office for compliance
with all University and College financial policies and
procedure.
Support and train approximately 25-30 tutors and other
residential staff on financial processes and policies. Oversee and
manage all residential staff financial operations.
Handle tutors’ financial transactions, including declining
balance cards, purchases, reimbursements, and specialty Tutor
support on weekly reconciliation and reports.
Responsible for implementing and managing House-based proposals
for additional funding opportunities supporting specific
initiatives identified by the College. (Yard house funding: Faculty
Dean retreats, Faculty initiatives, student initiatives, Faculty
engagements, Creamer Fund and contingency planning).
Advise the Faculty Deans on all House financial matters.
House Office:
- Manage the administrative responsibilities of the House Office
on behalf of the Faculty Deans and provide administrative support
for House activities to the Faculty Deans.
- Hire, supervise and manage student workers and payroll.
- Maintains confidential personnel records for tutors.
- As part of Senior Staff, attend regular staff meetings and
assist in setting House priorities and House culture, as related to
fostering a supportive residential living-learning
environment.
- Oversee the use of House common spaces and room reservations.
Responsible for drafting and communicating policies on usage of
space to the community.
Communications:
- Work with the Faculty Deans to maintain the House
calendar.
- Maintain and administer House-list-servs and other relevant
platforms including my.harvard committees, residential staff
directors and resident tutor rosters. Oversee the design and
day-to-day management of the House website.
- Create and maintain House-managed social media platforms and
publishing.
Event Management:
- Support the Faculty Deans to plan, implement, and manage
various House events for students, faculty, administrators, and
alumni.
- Plan, implement and coordinate signature House events:
Commencement, House Lottery, Family Weekend receptions and a
variety of class, student, and faculty events.
- Train/educate House community on relevant College/Dean of
Students/city polices around events.
- Train and supervise Faculty Deans' Aides, Tutor, and student
workers in coordinating such events.
- Provide periodic evening and weekend event management
support.
Housing:
- Develop, implement, communicate, and evaluate the House-based
housing lottery policies, sophomore housing placements, and
procedures for student housing assignments.
- Oversee the housing assignments for Tutors, House aides and
Faculty Resident Scholars, and collaborate with the Dean of
Students Office to ensure compliance with all University and
College housing policies and procedures.
- Mediate roommate/suite mate disputes.
Hiring and Training Programs:
- Collaborate with the Faculty Deans and Resident Dean, to ensure
effective development, implementation, and evaluation of Tutor
training programs and to create and maintain a House-specific
Resident Tutor Manual.
- As part of Senior Staff team, may participate in Resident Tutor
Interview & Hiring Process
- In coordination with Faculty Deans, hire, train, and manage
House/Faculty Dean Aides. May serve as direct manager for House
Aides.
Working Conditions:
Office Setting- Each House Administrator has their own office
embedded in the residential community space.
Physical Requirements:
Able to lift 15-20 lbs.
Qualifications
Basic Qualifications:
- Bachelor’s degree
- 5 years of experience in student housing or student services in
a higher education setting
Additional Qualifications and Skills:
- Master's degree preferred.
- Strong skill sets in the following areas are required: written
and oral communication, planning and organization, budget
management, policy development.
- Ability to work collaboratively with a variety of constituents,
managing change, and establishing priorities and meeting
deadlines.
- Knowledge of Microsoft Office and general familiarity with
website maintenance are strongly preferred.
- Knowledge of Harvard’s internal administrative systems for
finance, human resources, housing and survey systems
preferred.
Additional Information
- Standard Hours/Schedule: 35 hours per week
- Visa Sponsorship Information: Harvard University is
unable to provide visa sponsorship for this position
- Pre-Employment Screening: Identity, Education,
Criminal
Work Format Details
This position has been determined by school or unit leaders that
all duties and responsibilities must be performed at a Harvard or
Harvard-designated location. Certain visa types may limit work
location. Individuals must meet work location sponsorship
requirements prior to employment.
Salary Grade and Ranges
This position is salary grade level 057. Please visit
Harvard's Salary Ranges to view the
corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to
support a healthy work-life balance and your physical, mental and
financial wellbeing. Because here, you are what matters. Our
benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting
on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition
assistance and reimbursement
- Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our
Benefits & Wellbeing
Page .
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to
equal opportunity and
non-discrimination . We seek talent
from all parts of society and the world, and we strive to ensure
everyone at Harvard thrives. Our differences help our community
advance Harvard's academic purposes.
Harvard has an
equal employment opportunity policy
that outlines our commitment to prohibiting discrimination on the
basis of race, ethnicity, color, national origin, sex, sexual
orientation, gender identity, veteran status, religion, disability,
or any other characteristic protected by law or identified in the
university's
non-discrimination policy . Harvard's
equal employment opportunity policy
and
non-discrimination policy help all
community members participate fully in work and campus life free
from harassment and discrimination.
