"HR Coordinator"

Job Details

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title: HR Coordinator

Job Category: University Staff

Employment Type: Regular

Job Profile: HR Coordinator

Job Duties:

Creates and maintains human resources (HR) records, coordinates logistics for one or many HR functions, disseminates HR communications, and processes various HR specific transactions to ensure compliance with established rules and regulations.

• Creates and maintains various HR specific reports, databases, and/or records to ensure compliance with established policies, procedures, and legal rules and regulations.
• Enters, reviews, and processes HR transactions according to established policies and procedures.
• Schedules logistics and secures resources for recruitment processes, onboarding activities, payroll functions, and/or other HR related activities.
• Serves as a point of contact to employees, managers, and internal and external stakeholders. Responds to inquiries and escalates more complex issues to the appropriate authorities.
• Audits and tracks compliance for various HR functions such as performance evaluations, onboarding, off boarding, criminal background checks, and credentialing.
• Assists with the dissemination of HR related communications to various audiences under the direction of leadership.
• Serves as a subject matter expert and liaison to UWL management on recruitment best practices and disseminates applicable policies and procedures.
• Processes lifecycle recruitment transactions in various systems to ensure accurate and timely entry of necessary information as required by established rules and regulations.
• Assists with gathering supporting documentation for UWL Sponsored Foreign National Faculty.
• Act as a backup for the Front Desk Assistant when unable to cover (i.e., sick leave, vacation day, lunch breaks).

UW-La Crosse does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 608-785-8013.

Key Job Responsibilities:

• Creates and maintains various HR specific reports, databases, and/or records to ensure compliance with established policies, procedures, and legal rules and regulations.
• Manages the dissemination of HR related communications to various audiences under the direction of leadership.
• Audits and tracks compliance for various HR functions such as performance evaluations, onboarding, off boarding, criminal background checks, and credentialing.
• Serves as a point of contact to employees, managers, and internal and external stakeholders. Responds to inquiries and escalates more complex issues to the appropriate authorities.
• Schedules logistics and secures resources for recruitment processes, onboarding activities, payroll functions, and/or other HR related activities.
• Enters, reviews, and processes HR transactions according to established policies and procedures.

Department: Human Resources

Compensation: $42,800 / year

Required Qualifications:

• High School diploma or equivalent. The diploma requirement may be substituted for at least two years of full-time relevant professional experience.
• At least one year of office/clerical work experience.
• Demonstrated exceptional customer service skills.
• Demonstrated ability to communicate clearly, respectfully, and effectively in face-to-face, oral, written, and electronic forms.
• Demonstrated ability to use discretion and good judgment regarding confidential information.
• Demonstrated ability to interpret and apply complex policies and procedures.
• Excellent organizational, time management, and multi-tasking skills with an attention to detail despite frequent interruptions.
• Demonstrated experience in the use of software including Microsoft Office Suite, email, and electronic calendars or similar software.

Preferred Qualifications:

• Office management experience.
• Experience working in a human resources office or function.
• Demonstrated ability to work independently and collaboratively.
• Demonstrated ability to interpret and apply complex policies and procedures.
• Knowledge of state human resources statutes, rules, procedures and practices.
• Experience working in higher education or public sector organizations.
• Experience working in Human Resources Systems, specifically Workday.

How to Apply: Please provide Cover letter and resume.

Contact Information: Julia Getchell jgetchell@uwlax.edu

Special Notes: Application deadlines: TO ENSURE CONSIDERATION: Priority consideration is given to those candidates who apply by the listed ‘First Review Date’. Applications received after that date may be considered at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration. If you have questions regarding this recruitment, or if you are not able to complete the application online due to a disability or system problem, please contact the Office of Human Resources.