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Job Category: Academic Staff
Employment Type: Regular
Job Profile: HR Generalist
Job Summary:
Join the L&S Administrative Regional Team as an HR Generalist and become an integral part of our team. In this role, you will be responsible for directly serving the needs of one or more departments in the college with day-to-day HR and payroll tasks. Areas of responsibility may include recruitment and onboarding coordination, processing hire and job change transactions, immigration and work authorization tasks, and managing payroll (e.g. leave reporting, time approval, etc.) and benefit activities. Reporting to the HR Manager, you will also contribute to the ongoing development of L&S HR services to ensure we are effectively meeting the needs of employees and units. This will include both individual and group process improvement work, including research, analysis, and implementation in a high-volume and fast-paced work environment.
We are looking for candidates who will bring a positive, collaborative, proactive problem-solving approach to working with faculty, staff, students and colleagues; exercise sound judgment and discretion in applying and interpreting policies and procedures; maintain a commitment to confidentiality; and embrace change and have a resilient mindset. If you are ready to make a meaningful impact and grow with us, we encourage you to apply. This position is expected to be onsite at UW-Madison campus 3 days a week.
Key Job Responsibilities:
- Contributes to the development, implementation, interpretation, and revision of work unit Human Resources policies and procedures according to institutional and legal rules and regulations
- Prepares, submits, and processes immigration and employment authorization documentation for current and prospective employees to the appropriate entities
- Provides consultation, performs analytics, and/or maintains personnel files, communications, and materials for work unit through various mediums
- Represents unit/program at institutional workshops, informational meetings, and training sessions
- Receives, responds to, and resolves employee questions and problems
- Executes and audits work transactions and changes adhering to established policies and procedures to meet anticipated deadlines
Department:
College of Letters & Science, Administration - Human Resources
The College of Letters and Science (L&S) is the heart of UW-Madison and home to a tremendous breadth and depth of departments and degree-granting programs in the humanities; natural, physical, and mathematical sciences; and social sciences. As a centralized service unit, L&S Human Resources provides comprehensive HR support to more than 60 units. We serve a diverse community of staff, faculty, and students, offering guidance and expertise across the full spectrum of HR functions-including payroll and benefits, performance management, compensation, staffing, and more. Our team of experienced generalists and specialists is committed to delivering clear, timely communication and both tactical and strategic solutions. We continually evolve our practices based on feedback and the changing needs and priorities of the college.
Compensation:
The typical starting salary for this position is $57,000 - $70,000 depending on qualifications and experience.
Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurances and saving accounts; and retirement benefits. Please review the summary of benefits for more information.
Required Qualifications:
- Minimum 2-year relevant professional experience in Human Resources, payroll, or related role
- Proficiency with Microsoft Excel and Word or similar applications
- Strong verbal and written communication skills
- Strong attention to detail and the ability to independently plan, establish priorities, and accurately enter and manage information in web-based applications in a deadline-driven work environment
Preferred Qualifications:
- Demonstrated knowledge of and ability to navigate and utilize a Human Resource Information Systems (e.g. Workday, Peoplesoft, etc.)
- Human resources and/or payroll experience in a higher education or similar setting
- Experience with applying complex policies and procedures related to complex processes
- Experience with improving processes, navigating change, and/or applying systems thinking to work
Education:
Bachelor's Degree or equivalent work experience preferred
How to Apply:
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To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.
Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. All listed application materials must be submitted for your application to be considered. Please submit only the materials specified; additional materials will not be reviewed.
To be considered for this recruitment, you must upload:
- Resume
- Cover Letter
The materials should address your experience relating to the qualifications referenced above. Specifically, applicants should describe why they are interested in this position and how their previous experience makes them qualified.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
Contact Information:
Maria Antezana, maria.antezana@wisc.edu
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
UW-Madison is an equal opportunity/affirmative action employer. We promote excellence through diversity and encourage all qualified individuals to apply.