HR Specialist

Number: 202500346 Department: Human Resources Required Qualifications Bachelor's degree One (1) year of experience in a human resources or related environment Anticipated start date: January 5, 2027 Key Responsibilities Performs recruitment and selection activities, including reviewing staffing recruitment requests for completeness, accuracy, and compliance with College policies and procedures; developing and posting vacancy announcements; supporting recruitment and sourcing activities; coordinating with hiring managers and search committees; and participating in search committee meetings and interviews as appropriate. Provides guidance to supervisors regarding recruitment, selection, onboarding, and other routine human resources processes and responds to employee and applicant inquiries. Reviews, tracks, processes, and routes Employment Action Forms (EAFs) and related personnel actions to ensure accuracy, completeness, appropriate approvals, and timely processing. Coordinates pre-employment and onboarding requirements for new employees, including fingerprinting, background screening, required documentation, and communication with appropriate College departments. Serves as a primary point of contact for new hires throughout the pre-employment and onboarding process. Maintains accurate and confidential employee personnel records in accordance with College procedures and applicable records-retention requirements. Coordinates personnel records activities, including records maintenance, retrieval, retention, and responses to public records requests, as appropriate. Ensures employee information and documentation are accurately maintained within applicable HR systems and records. Coordinates and reviews probationary and annual employee evaluations, monitors completion and identifies outstanding evaluations, communicates with supervisors regarding required actions and deadlines, and maintains appropriate evaluation records. Assists with the coordination and delivery of new employee orientation and other onboarding activities. Participates in and, as assigned, facilitates HR meetings, search committees, employee information sessions, training programs, and other College or professional activities. Prepares and maintains various HR reports, recruitment and onboarding records, tracking tools, and other workforce-related documentation. Monitors data for accuracy and completeness and assists with identifying trends, outstanding actions, and opportunities to improve HR processes and service delivery. Serves as a resource for employees regarding employee benefits, enrollment processes, eligibility requirements, benefit programs, and available resources; responds to routine benefits questions and refers complex issues to appropriate HR staff or benefit providers. Develops and distributes benefits communications and educational materials regarding annual enrollment, program changes, vendor resources, and informational opportunities. Coordinates and delivers employee education and informational sessions related to benefits, onboarding, and other assigned HR programs. Develops presentation materials and supports employee understanding of HR programs, processes, and available resources. Plans and coordinates HR-sponsored events, programs, benefits fairs, vendor visits, informational sessions, and employee engagement activities, including developing schedules and agendas, coordinating participants and vendors, securing facilities and technology support, preparing materials and communications, and managing event logistics. Maintains knowledge of applicable human resources laws, regulations, College policies and procedures, and HR best practices relevant to assigned responsibilities; assists with ensuring HR processes and documentation remain compliant and consistent. Knowledge, Skills, & Abilities Ability to handle multiple responsibilities simultaneously and organize work priorities. Excellent organizational skills, interpersonal and customer service skills. Demonstrated attention to detail. Ability to handle confidential information in a professional manner. Knowledge of computers, peripherals, and software programs such as Microsoft Suite. Ability to communicate effectively, both orally and in writing, and be flexible to meet the demands of the College. Take direction as well as work effectively and professionally on their own. Excellent verbal communication and public-speaking skills, including presentations for New Employee Orientation (NEO), Service Awards, and other group events. This position may be subject to a criminal background screening as a condition of employment. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at 386-506-4505 or email HR@daytonastate.edu . Daytona State College is an Equal Opportunity/Equal Access Employer. Click here to view the College's statement of non-discrimination.