Job Title
HRI Function Coordinator
Agency
Texas A&M University - Corpus Christi
Department
Harte Research Institute
Proposed Minimum Salary
Commensurate
Job Location
Corpus Christi, Texas
Job Type
Staff
Job Description
TAMU-CC is a dynamic university designated as both a
Hispanic-Serving Institution (HSI) and Minority-Serving Institution
(MSI) with approximately 11,000 students from 47 states and 54
foreign nations. We employ over 1,400 full-time and 2,000 part-time
Islanders (including students/GAs). The University attracts highly
talented faculty and staff and offers an array of undergraduate and
graduate degrees, including doctoral programs. As a member of the
Texas A&M University System, TAMU-CC benefits from a range of
resources, increased visibility and influence, and opportunities to
collaborate in mutually beneficial ways with peers across member
institutions and associated agencies.
TAMU-CC's beautiful campus is located on a 240-acre island on
Corpus Christi Bay and was ranked #1 College by the Sea by Best
College Reviews. Our natural setting is enhanced by its modern,
attractive, and state-of-the-art classroom buildings and support
facilities.
PURPOSE
The HRI Function Coordinator, under general supervision,
coordinates large HRI internal and external events and conferences,
including pre- and post-event coordination with HRI employees.
Supports site safety and operational readiness and serves as a
liaison with University departments and vendors utilizing HRI
facilities.
DESCRIPTION
Functional Area 1: Function and Program Management
Percent Effort: 40%
- Develops, organizes, implements, monitors, and evaluates HRI
internal, cross-campus, and external/public-facing functions,
programs, conferences, workshops, meetings, and special
activities.
Develops annual and recurring function plans based on HRI
priorities, institutional activities, outreach opportunities,
facility availability, and program needs.
Manages functions and related programs from initial planning
through implementation, closeout, assessment, and reporting.
Establishes function timelines, logistical requirements,
staffing plans, vendor needs, equipment requirements, room
configurations, communication needs, and contingency plans.
Coordinates with HRI leadership, research programs, University
departments, external organizations, vendors, guests, and community
partners to facilitate function and program activities.
Develops and maintains systems for tracking functions,
participation, outcomes, facility utilization, and other
performance measures.
Evaluates function and program effectiveness and recommends
improvements to HRI processes, procedures, and future
programming.
Functional Area 2: Event Operations, Facilities and Personnel
Coordination
Percent Effort: 30%
- Manages scheduling, utilization, operational readiness, and
function configuration of the HRI Event Room and breakout rooms
supporting HRI, University, and approved external activities.
- Coordinates room assignments and space utilization based on
event requirements, facility availability, and HRI priorities.
- Directs function-day operations, including setup and breakdown,
technology coordination, signage, materials, vendor and catering
coordination, accessibility, safety, and guest flow.
- Coordinates, assigns, and oversees function-related activities
performed by staff, student workers, volunteers, and other
personnel before, during, and after events.
- Provides onsite function management and resolves operational
and logistical issues as needed.
- Coordinates with appropriate HRI and University units regarding
facilities, information technology, security, parking, risk
management, accessibility, and other operational requirements.
- Develops and maintains event procedures, checklists, room-use
standards, and operating practices to support consistent and
effective use of HRI facilities.
- Operates University vehicles as needed to support HRI
functions, programs, outreach activities, tours, meetings, and
other institutional activities.
Functional Area 3: Budget, Data and Performance
Reporting
Percent Effort: 15%
- Prepares and monitors function and program budgets in
coordination with HRI leadership and business staff.
- Tracks function-related expenditures, commitments, costs, and
available funding and identifies potential budget concerns.
- Maintains attendance, facility utilization, event, outreach,
and related program performance data.
- Compiles and analyzes program statistics to assess
participation, utilization, expenditures, and function
activity.
- Prepares quarterly reports summarizing function and program
activity, attendance, facility utilization, expenditures, funding
status, outreach participation, and other relevant performance
measures.
- Provides information and analysis to HRI leadership to support
function planning, resource allocation, program evaluation, and
future programming.
Functional Area 4: Outreach, Tours and Institutional
Engagement
Percent Effort: 15%
- Coordinates HRI participation in campus and external outreach,
engagement, and tabling activities.
- Works with HRI research and program areas to identify
appropriate participants, displays, materials, equipment, staffing,
and logistical requirements for outreach activities.
- Organizes and coordinates HRI tours for visitors, University
groups, partners, donors, prospective students, community
organizations, and other internal and external audiences.
- Develops and maintains working knowledge of HRI's eleven
research and program areas sufficient to coordinate and lead
institute-level tours and appropriately communicate HRI's programs
and activities to visitors.
- Coordinates special visits and institutional engagement
activities involving HRI leadership, University officials, external
partners, donors, community stakeholders, and other guests.
- Coordinates HRI-wide function and engagement activities in
collaboration with the Manager of Executive Operations, Manager of
Executive Services, HRI leadership, research programs, and other
appropriate personnel.
- Performs other duties as assigned.
QUALIFICATIONS
- Bachelor's degree
- Two (2) years of related experience.
- Additional experience/ education may be considered as a
substitution for the minimum requirements.
- High School Diploma or GED and six (6) years of related
experience.
- Associates degree and four (4) years of related
experience.
- Master's degree
- Valid driver's license.
KNOWLEDGE, SKILLS, AND ABILITIES
- Knowledge of word processing, spreadsheet, database, and
presentation applications.
- Strong planning, organization, and project coordination
skills.
- Effective interpersonal, verbal, and written communication
skills.
- Ability to manage multiple concurrent activities, priorities,
deadlines, and stakeholders.
- Ability to work cooperatively and effectively with internal and
external stakeholders.
- Ability to work a flexible schedule, including evenings and
weekends, as required to support HRI events, conferences, outreach
activities, and other programs.
PREFERRED QUALIFICATIONS
- Three (3) years of related experience in program coordination,
event management, outreach, operations, or a related area.
- Experience coordinating multiple events, programs, conferences,
meetings, workshops, outreach activities, or other complex
initiatives.
- Experience managing event or program logistics involving
facilities, vendors, technology, materials, staffing, volunteers,
or event-day operations.
- Experience monitoring budgets, expenditures, program data,
attendance, or other performance measures.
- Experience preparing program, financial, utilization, or
performance reports.
- Experience coordinating the work of staff, student workers,
volunteers, or other personnel in support of programs or
events.
- Experience collaborating with multiple departments, leadership,
external partners, vendors, or community stakeholders.
- Experience coordinating outreach, public engagement, tabling
activities, tours, or institutional visits.
SALARY: Up to $4,416.67 monthly (Up to $53,000 Annually,
Approximately)
NOTE: Employment may be impacted by the Presidential
proclamation issued on September 19, 2025 and the moratorium issued
by Texas Governor Abbott on January 27, 2026.
BENEFITS (rules, policies, eligibility apply)
From our generous benefits package
and professional development opportunities, to our retirement
programs and our commitment to service excellence, the Island
University is an engaging and rewarding place to work.
INSURANCE:
- Medical$0 - $30 per month for Employee Only coverage after
university contribution ($920 value).Up to 83% of premium covered
by the university:Employee and SpouseEmployee and ChildrenEmployee
and Family coverage
- Dental & Vision
- Life Insurance, Accidental D&D, Long Term Disability,
Flexible Spending Account and Day Care Spending Account
DUAL CAREER PARTNER
PROGRAM
ON-CAMPUS WELLNESS
OPPORTUNITIES
Work Life
Solutions:
- Counseling, Work Life Assistance, Financial Resources, and
Legal Resources
Tuition
Benefits:
- Public Loan Forgiveness
- Book scholarships
- 100% tuition coverage for up to 18 credit hours per fiscal year
(other rules may apply).
Retirement:
- Teacher Retirement System of Texas (TRS) or Optional Retirement
Plan (ORP)
- Voluntary Tax Deferred Account/Deferred Compensation Plan
Time
Off:
- 8+ hours of vacation paid time off every month.
- 8 hours of sick leave time off every month.
- 8 hours of paid time off for Birthday leave.
- 12-15 paid holidays each year.
All positions are security-sensitive. Applicants are subject to a
criminal history investigation, and employment is contingent upon
the institution's verification of credentials and/or other
information required by the institution's procedures, including the
completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
To apply, visit https://tamus.wd1.myworkdayjobs.com/en-US/TAMUCC_External/job/Corpus-Christi-TX/HRI-Function-Coordinator_R-097594-1
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