"Human Resource Consultant Assistant 2 - Time & Labor, Absence Management, and Benefits"

Reporting to the college's Payroll Manager, the Human Resource Consultant Assistant 2, Time & Labor provides technical assistance regarding all aspects of the time and labor and payroll administration, as well as other payroll procedures. The Payroll Coordinator works as part of the payroll and benefits team to process documents and perform reconciliations each pay period to ensure employees are paid accurately and on time. This position provides customer service to all college employees and partners.

As part of the HR team, it is necessary for this position to participate in special projects and research related to the overall functions of the HR department in addition to their other duties.

This position is a classified full-time position and is eligible for overtime. Schedule: Mon-Fri 8 a.m. to 5 p.m. Schedule during July - Aug is a four day, ten hour work week, Mon - Thurs (4/10's).

Salary Information: The above salary reflects the starting step (Step C) Range 42 for this classified position and includes a 5% King County compensation provision. As a newly employed classified employee, based on annual increments, if initially placed at step C, it will take 5 years to reach Step L on the salary schedule, and 11 years to reach step M. This does not reflect any contractual changes, legislative mandated salary increases or Cost of Living Increases (COLA's) that may be approved in the future.

Reporting directly to the Payroll Manager, this position will:

• Process time and labor, absence management, benefits and payroll actions for College staff (80%):
• Enter time and leave related to absences for all College employees within PeopleSoft (ctcLink);
• Enter and process timesheets for each payroll;
• Enter payroll / combo code corrections and adjustments;
• Enter substitute compensation forms;
• Review payroll and time and labor documents for accuracy, input adjustments as required;
• Review monthly leave entitlements and process corrections;
• Special Unpaid Leave Reporting per pay period;
• Respond to employee questions and complaints regarding timesheets and leave;
• Format vendor reporting, and sending out vendor checks;
• New hire entry to include general deductions, W-4, and direct deposit information;
• W-4 update entry;
• Annual ctcLink entry of employee increases;
• Reconcile lost and stolen payroll checks;
• Provide support to time and labor / payroll process including, but not limited to, time and labor / absence management process support during each pay period (two times per month), leave entry, sick leave buyout, W-2's, unclaimed checks, and full-time contracts as well as reviewing paychecks during payroll processing periods.
• Participate in special projects and perform work in support of the college's Human Resources Department, as assigned (20%):
• Perform assigned responsibilities as related to support of the ctcLink system;
• Reconcile insurance billings, union deductions, W-2 end-of-year reports, parking deductions and other reports as required;
• Serve as a contact for employee and departmental inquiries regarding payroll;
• Provide back-up support to other Human Resource Consultant positions within the office;
• Other duties and projects as assigned.

Essential Skills:

• Communicate effectively and persuasively (verbally and in writing);
• Produce grammatically correct correspondence (letters and email) and other written materials;
• Ability to represent the college in a positive and professional manner, while using tact, discretion and courtesy;
• Communicate effectively with a variety of individuals from various socio-economic, ethnic and cultural backgrounds about salary and leave-related issues, which may be of a sensitive nature;
• Demonstrate multicultural competence (including an awareness and understanding of historically minoritized populations) and create an educational and work environment that affirms commitment to equity, diversity, and inclusion;
• Provide timely customer service to employees and visitors, upholding the HR Department's culture of service;
• Proficiently use MS Office Suite (Word, Excel and Outlook), and automated/integrated personnel/payroll systems;
• Accurately enter data/information into personnel/payroll systems;
• Apply and explain applicable laws, codes, regulations, policies and procedures;
• Organize work, set priorities in alignment with management directives, and meet critical deadlines.

MINIMUM QUALIFICATIONS:

• An Associate's degree with focus on business, finance, human resources, social or organizational behavioral sciences, or related field; AND
• Two years of professional clerical experience; OR
• Equivalent mix of education and experience that demonstrates meeting all skills and abilities required.

DESIRED QUALIFICATIONS

• Demonstrated understanding of computerized payroll systems (PeopleSoft, Workday, etc.).
• Experience within the Washington State Community and Technical College.
• Ability to speak a regionally top spoken language other than English (Spanish, Vietnamese, Russian, Somali, and Chinese).