Human Resources Assistant

Job Description

Posting Number: 0001048

Reports to: Director, Human Resources

Department: Human Resources

Classification: Non-Exempt

Full or Part-time: Full Time

Job Summary:

Assists with the administration of the day-to-day operations of the Human Resources Department. Carries out responsibilities across several functional areas including talent acquisition, benefits and leave of absence administration, workers compensation and compensation. Maintains confidentiality while collecting, compiling, and processing employee information. Performs duties in compliance with federal, state, and local regulations (including FMLA, ADA, OSHA, Workers Compensation, HIPAA, ACA, FLSA, collective bargaining agreements) as well as LMC policies and procedures.

Essential Functions:

1. Performs routine benefits and leave of absence administration (FMLA and others) duties including providing employees with necessary notices, forms and information, and tracking return of documents against due dates. Monitors and tracks leave of absence usage. Contacts employees or benefits vendors with questions or to resolve concerns, assists with annual benefits open enrollment planning and tasks.
2. Monitors HR department group phone line and email address, distributing calls and emails to the appropriate co-worker.
3. Performs data entry and assists with data tracking/database management across multiple functional areas and systems including the ERP system - Ellucian Banner - and other LMC databases, as well as vendor websites).
4. Assists with routine compensation processes. Updates biweekly contracted employee payroll sheets by adding, adjusting or terminating contracts; reconciles biweekly invoice amount to payroll sheet. Monitors and documents payroll requests and changes from multiple sources.
5. Contributes to talent acquisition function including processing reference and background checks and performing new hire orientation tasks.
6. Creates and performs filing in physical and electronic department and employee files.
7. Submits workers compensation claims and assists with short and long-term disability claims.
8. Advises employees regarding HR processes, procedures, and resources.
9. Provides administrative support for and participates in HR-related special projects, events, and professional development activities; including collaborating with LMC committee chairs and members.
10. Accurately drafts basic correspondence/email notifications and assists with preparing documents including forms, policies and procedures.
11. Completes employment verifications and other HR-related forms and verifications
12. Other duties as assigned

Job Specifications:

Associates degree required; bachelors degree preferred. Two or more years of office/administrative work experience required; two or more years Human Resources experience preferred. Familiarity with employment-related federal, State of Michigan, and local regulations (i.e.: FMLA, ACA, FLSA, Workers Compensation, HIPAA) preferred. Excellent Microsoft Office and database skills. Strong interpersonal (both verbal and written), organizational, and customer service skills. High degree of confidentiality required. Ability to effectively prioritize, multitask and work in a fast-paced team environment.

To provide the best service to our external and internal customers, all positions at Lake Michigan College require regular and predicable on-site attendance as an essential job functions. Under certain circumstances, the College may consider alternative work arrangements and will do so in compliance with and according to the parameters outlined in the Colleges Flexible Scheduling and Remote Work Options policy.

Grade:

Salary Range: $17.88 - $21.25

Special Instructions to Applicants:

Open Date: 05/07/2026

Closing Date:

To apply, visit https://lmc.simplehire.com/postings/5662