"Human Resources Associate"

Union County College is a public comprehensive community college providing quality, affordable, accessible educational programs that serve the greater Union County region. It is the oldest of New Jerseys 19 Associate Degree Colleges, serving both career-minded and transfer-oriented students since 1933. The College enrolls almost 30,000 credit, non-credit and continuing education students and is accredited by the Middle States Commission on Higher Education. Many programs lead to the Associate in Arts, Science and Applied Science degrees.

Campus: Cranford

General Description:

The Human Resources (HR) Associate is responsible for the administrative functions of the HR department. This role involves maintaining the College's human resources policies, procedures, and programs. The HR Associate works collaboratively with the HR team to deliver services across various HR functions, including recruitment, compensation, employee benefits, organizational development, data administration, and training and development.

Characteristics, Duties and Responsibilities:

Administrative Support:

• Maintain accurate and up-to-date employee records.
• Responsible for monitoring HR mailbox (HRInfo@ucc.edu); responding accordingly or directing to appropriate HR staff.
• Prepare and process HR-related documentation, such as employment contracts, offer letters, and benefits enrollment forms.
• Coordinate and schedule meetings, interviews, and training sessions.
• Answer phones, direct calls, and respond to general inquiries.

Recruitment, Onboarding, and Separations:

• Assist in posting job openings.
• Support the coordination of interview schedules and communication with candidates.
• Assists with new hire onboarding, including orientation and documentation for FT, PT, Adjuncts and student workers.
• Process terminations for part-time employees, including adjuncts.

Employee Benefits Administration:

• Assist with benefits enrollment, changes, and terminations.
• Maintain benefits records and liaise with providers as needed.

Data Administration:

• Assists with the updating and maintaining of employee data records in the HR information system (HRIS)
• Generate and analyze HR reports as requested
• Ensure compliance with data protection and privacy regulations.

Training and Development:

• Assist in organizing and coordinating training programs and workshops.
• Track employee participation and maintain training records.

Policy Implementation:

• Assist in updating and maintaining employee handbooks and policy manuals.

General Administrative Duties:

• Answer phones, direct calls, and respond to general inquiries.
• Support other administrative tasks as needed to ensure smooth departmental operations.

Other Responsibilities:

• Provide general support to the HR team in various projects and initiatives.
• Stay informed about relevant HR trends and best practices.
• Other duties as assigned.

Education Requirements:

Associate's degree in Human Resources, Business or a related field required.

Experience:

• Minimum of 1-2 years of experience in an administrative or HR-related role, preferred.
• Familiarity with HR systems and databases is an advantage.
• Experience in an educational or nonprofit organization is a plus.

Competencies and Skills Required:

• Minimum of 1-2 years of experience in an administrative or HR-related role, preferred.
• Familiarity with HR systems and databases is an advantage.
• Experience in an educational or nonprofit organization is a plus.

Physical Demands and Work Environment:

This position's duties are normally performed in a typical interior/residence work environment, based on the activity scheduled. Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds. No or very limited exposure to physical risk. Some travel required.

Union County College does not discriminate on the basis of race, color, national origin, sex, marital status, religion, age, disability, handicap or other legally protected status in its provision of employment, education, and activities, or other services. Union County College is an EEO/AAP Employer/Protected Veteran/Disabled. Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons. Union County College offers a competitive compensation package and salaries that are commensurate with experience and qualifications. The following benefits are also provided: Medical benefits and pension plan offered through the State of NJ; Dental and vision benefits; Vacation days based on accrual system; Ten paid holidays and three floating holidays that are determined by the College; Tuition remission for employee, spouse, and eligible children for credit and non-credit courses; and Tuition reimbursement for approved degree programs at an accredited college or university.

About UCNJ Union College of Union County, NJ

Union County College is a public, comprehensive community college providing quality, affordable, and accessible education programs that serve the greater Union County region. It is the oldest of New Jersey’s 19 community colleges, serving both transfer-oriented students and career-minded students since 1933. The College enrolls almost 30,000 credit, non-credit and continuing education students and is accredited by the Middle States Commission on Higher Education. Many programs lead to the Associate in Arts, Science and Applied Science degree. Union is a Hispanic-Serving Institution.