Human Resources Coordinator

Job Details

Human Resources Coordinator
Department: Human Resources
Location: Columbia, MO
Type: Staff, Full-time
Pay: $21- $23 per hour

Applicants must be legally authorized to work in the United States; visa sponsorship is not available for this position.

Job Summary:
The HR Coordinator serves as a resource to Columbia College employees in the education, communication and processing of employee benefit plans. The HR Coordinator will handle the administration of employee benefit plans (medical, dental, life, disability, flexible spending, HSA etc.), and all benefits-related projects for all employees. In addition, the HR Coordinator will act as a point of contact for hiring managers for recruitment processes. This position requires proactive, strategic thinking with hands-on execution of responsibilities.

Essential Functions:

• Perform job duties in accordance with Columbia College’s vision, mission and values, and contributes to the development of the Human Resources Department.
• Practice superior customer service.
• Fulfill additional responsibilities as assigned.
• Display respect and civility to all constituencies in all communications.
• Attend work timely and on a regular basis during the established hours of operation; work additional hours as business necessitates.
• Provide customer service to employees on a wide range of employee benefits related questions.
• Initiate the new employee on-boarding process (schedule first day orientations, new hire paperwork, new hire reporting, quarterly orientations, etc.)
• Coordinate with new hires including: process new hire paperwork (full time, part time, adjunct), new hire email correspondence (first week, month, 3 months), etc.
• Process benefit enrollments, benefit changes, address & name changes for all benefits and all employees in the providers systems as well as in Colleague. Oversee COBRA administration through third party vendor.
• Perform data entry and reconciliations of employee benefits and payroll.
• Supports recruiting and interview processes and facilitates the hiring of qualified candidates by working closely with departmental managers to assess required skills and competencies for open roles.
• Conducts background checks and employee eligibility verifications.
• Performs routine tasks required to administer and execute human resource programs.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Scan HR documents (new employee files, benefits files, etc.) into paperless filing system.
• Provide oversight and maintenance/updates/retention of I-9’s; run quarterly termination reports; E-Verify; and new hire reporting.
• Perform monthly reconciliations of benefit plan premiums and pay insurance bills.
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments.
• Adjunct hiring, initiate and perform semi-annual adjunct end-dating process, perform data entry of adjunct end-dating process.
• Maintain Colleague system for ACA purposes.
• Work with providers and third party administrators to resolve questions, problems and claims issues and work to ensure quality.
• Serve on and attend meetings of various committees.
• Coordinate Human Resources sponsored events.
• Assist with and keep present on Human Resources compliance regulations for both state and federal levels.
• Maintain the HR SharePoint site.
• Assist with the coordination of yearly open enrollment for benefits.
• Create and maintain internal HR procedure manuals for all HR processes.
• Provide backup support to the other HR employees.
• Utilize a new human capital management system college-wide for recruitment, position control, benefit administration, time and attendance tracking, and performance management.

Supervisory Responsibility: No

Position reports to: Deputy Chief Human Resources Officer