Human Resources Coordinator

Job Details

Job no: 495475

Closes:

Work Type: Staff Full-Time

Locations: Baton Rouge, LA

Categories: Human Resources

College: Baton Rouge Community College (BRCC)

Locations: Baton Rouge, LA

Categories: Human Resources

Work Type: Full time - Regular

People-first mindset, Employee experience advocate, Cross-functional partner

The Human Resources Coordinator provides comprehensive operational and administrative support across multiple functional areas within Human Resources including employee services, onboarding, and offboarding, payroll and benefits support, records management, and compliance. This position serves as a primary point of contact for employees, applicants, and external stakeholders, ensuring responsive, accurate, and customer-focused service delivery.

Duties and Responsibilities:

30% HR Records Management and Recordkeeping Compliance

• Maintains personnel files and HR records in accordance with confidentiality standards and applicable federal and state regulations, as well as institutional policies.
• Manages employment documentation, including collection, review, organization, and retention of employee records throughout the employment lifecycle.
• Conducts audits of personnel files to ensure accuracy, completeness, and compliance with recordkeeping requirements.
• Ensures proper filing, retention, and retrieval of employee records in accordance with established recordkeeping standards and retention schedules.

20% HR Operations and Administrative Support

• Serves as the primary front-line contact for HR inquiries, providing accurate guidance.
• Coordinates daily HR office operations.
• Supports HR leadership with special projects, reports, and data requests.
• Coordinates HR events, meetings, and logistics.
• Serves as the backup for employment agreements and contracts.
• Prepares and submits work orders and service requests.
• Assist with data entry into HRIS or HR related databases

20% Payroll & Total Rewards Support

• Assists with payroll processing activities, including data collection, verification of supporting documentation, and preparation of payroll-related materials to support accuracy and timeliness.
• Provides administrative support for compensation, employee benefits, including enrollment assistance, employee inquiries, and record maintenance.
• Assists with clearing health insurance and retirement variances.

15% HR Programs and Employee Services

• Supports onboarding and offboarding processes.
• Assists with recruitment and interview coordination.
• Provides general support for employee programs and HR initiatives.
• Assist with new hire orientation

5% HR Compliance Support

• Assists with internal and external audits by gathering and preparing required documentation.
• Maintains and updates required labor law posters in accordance with federal and state requirements.
• Assists with workers’ compensation requests, including documentation and coordination with internal stakeholders and the carrier.

5% Other duties as assigned

Required Education: High school diploma or equivalent required.

Required Experience: Three (3) years of experience in administrative support, office support, or related position

Substitutions Allowed:

• An associate’s degree in business or a related field is accepted, along with an additional two (2) years of the required experience.
• Eight (8) or more years of the required experience will substitute for the required education & experience
• Certification by the Society of Human Resources Management (SHRM-CP or SHRM-SCP) or by the Human Resource Certification Institute (PHR or SPHR) may be substituted for a maximum of one year of the required experience

Required Knowledge, Skills and Abilities:

Advanced

• Customer Service skills and mindset
• Ability to maintain composure & professionalism under pressure
• Understanding the importance of confidentiality in the HR department and the ability to maintain that confidence at all times.
• Ability to communicate effectively and professionally in person, electronically, and/or by telephone with internal and external customers.
• Ability to exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards.
• Ability to work well with others at all levels of the organization as well as the public
• Ability to organize and prioritize
• Attention to detail

Proficient

• Ability to work efficiently and handle multiple projects & tasks concurrently in a fast-paced environment
• Ability to work autonomously and as part of a team
• Computer skills, including Microsoft applications (Outlook, Excel, PowerPoint, Word, etc.)
• Problem-solving skills

Preferred Experience:

• 5+ years of experience in administrative support, office support, or related position within a Human Resources office/department/unit

Benefits: As a member of the Louisiana Community and Technical College System, BRCC has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment.

Why Join BRCC?

Baton Rouge Community College offers a collaborative work environment, a commitment to employee development, and the opportunity to support the mission of student success through strong institutional operations.

Passing pre-employment criminal background screen is required as a condition of employment.