Examples of Duties
ESSENTIAL FUNCTIONS:
Standard Expectations:
- Perform accurate data entry into HR information systems, spreadsheets, databases, and electronic filing systems.
- Review documents and data for completeness, accuracy, and consistency; identify missing or unclear information for follow-up.
- Scan, upload, organize, and maintain electronic personnel, recruitment, onboarding, and other HR-related records.
- Assist with updating employee information, tracking logs, reports, and routine correspondence as assigned.
- Maintain the confidentiality and security of employee, applicant, and departmental information in accordance with applicable policies and procedures.
- Respond courteously to routine inquiries from employees, applicants, and department representatives, referring to complex or sensitive matters to appropriate HR staff.
- Provide general administrative support, including filing, copying, document preparation, mail distribution, and scheduling assistance.
- Follow established HR procedures, records-retention practices, and data-entry standards.
- Work collaboratively with HR staff and other college personnel to support timely completion of assigned tasks and projects.
- Perform other related duties as assigned.
Standard Competencies:
COMPETENCIES
DESCRIPTION
PROFICIENCY
Technology
Ability to proficiently use Microsoft Office Products (i.e. Word, Excel, Outlook, PowerPoint) Adobe Products (Docu-Sign/E- Sign), Google Applications (Drive), Slack, Zoom, and various other Microsoft 365 programs.
Intermediate
Communication
Ability to communicate effectively with faculty, staff and the general public. Excellent intrapersonal skills.
Advanced
Diversity & Multi-culturalism
Ability to work in a diverse, multi-cultural environment.
Advanced
Flexibility & Adaptability
Ability to adapt to the demands of any given day/time.
Intermediate
Self-Awareness
Ability to reflect on self-performance and growth opportunities.
Basic
Continual Improvement
Ability to seek opportunities for professional growth.
Basic
Action Oriented
Ability to make decisions and take action.
Basic
Confidentiality
Ability to maintain confidentiality.
Advanced
Physical
Ability to perform the following physical requirements of the position with or without reasonable accommodation: critical sensory requirements include general vision (corrected to 20/20), hear or listen in the normal range (corrected) and speak and give directions clearly.
Basic
Minimum Qualifications
MINIMUM QUALIFICATIONS:
- High school diploma
- Proficiency with Microsoft Office applications, particularly Outlook, Word, and Excel
- One (1) year of secretarial or office related experience
Supplemental Information
PREFERRED QUALIFICATIONS:
- Prior knowledge of basic Human Resources processes, practices, and terminology
This position will be scheduled for up to 19 hours per week.
Public Notice of Nondiscrimination: The college does not discriminate on the basis of race, color, national origin, religion, marital status, gender, age or disability in admission or access to, or treatment or employment in its educational programs or activities.
Submission of all required application materials is the responsibility of the applicant.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required verification document upon hire.
