IBC Coordinator
Details
Posted: 2026-06-14
Location: Charlotte, North Carolina
Internal Number: 68579
Position Number: 003993
Department: Div of Research (Adm)
Employment Type: Permanent - Full-time
Months Per Year: 12
Essential Duties and Responsibilities:
The IBC Coordinator provides program support to the Office of Research Protections and Integrity (ORPI), ensuring compliance by performing various administrative, technical, and analytical duties and day-to-day management of the Biosafety Program at UNC Charlotte. This position reports to and works closely with the Biosafety Officer, ensuring compliance across all research involving all biological materials and recombinant or synthetic nucleic acids. The Institutional Biosafety Committee (IBC) is the faculty committee responsible for reviewing all research involving recombinant and/or synthetic nucleic acids, infectious agents, or biohazardous materials. This position provides administrative assistance for the IBC and IRE, and coordinates closely with IACUC (Animal Subjects research) and IRB (Human Subjects Research) compliance programs to ensure support across all biosafety-related research, including guidance on permits, materials transfer agreements, export controls, and field safety.
- Biosafety Program – 90%
- Research-related compliance programs – 10%
Assists with administrative support for various compliance programs and/or processes assigned to the Office of Research Protections and Integrity. This position primarily supports Biosafety but also contributes to the Animal Care and Use, Human Subjects Research Protection, Research Security, and Export Controls programs.
Job Summary:
- Coordinate operational functions and build relationships with individuals/areas across the university impacted by teaching and research compliance regulations (i.e., One IT, Office of Research Services, Office of Research Commercialization and Partnerships, Facilities Management, Environmental Health and Safety, Student Health Center, business partners, and academic units).
- Assist with developing, reviewing, and maintaining policies, procedures, tools, and resources in a changing regulatory environment.
- Maintain paper records, when applicable, and electronic databases of all responsible programs.
- Assist with developing, implementing, and delivering education and training programs to ensure compliance with federal regulations, state laws, and institutional policies.
- Develop and implement strategies for outreach (e.g., flyers, videos, website resources, virtual and in-person presentations, etc.).
- Periodic review of training records and adherence to best practices.
- Coordinate investigations and resolve complex problems, including but not limited to noncompliance issues.
- Identify program-related opportunities to enhance procedures, training, and documentation, and monitor evolving biosafety challenges.
- Oversee the pre-review and approval administrative process for biosafety and biosecurity protocols
- Identify and mitigate risks associated with recombinant and synthetic nucleic acids and other biohazards
- Provide operational support for IBC meetings, including development of regulatory-compliant meeting documentation and general compliance tracking
- Organize biosafety compliance program files (e.g., SOPs, quick guides, risk assessment and mitigation templates, laboratory manuals) and update website
- Coordinate and manage intake review processes for compliance committee applications
- Provide consultation and guidance to researchers to assist with submission processes and compliance review facilities
- Work independently to evaluate and interpret submissions to assure completion while determining risk and compliance with regulations and ethical best practices
- Maintain intermediate knowledge of program-related technology, including but not limited to, the electronic Research Administration (eRA) system and various spreadsheet and document applications.
- Support the preparation and submission of biosafety program evaluation reports and compliance summaries
- Work collaboratively with the IACUC and IRB to ensure that research protocols meet regulatory standards and incorporate biosafety considerations where applicable.
- Provide guidance to researchers on permits required for import, export, transportation, and field research, ensuring compliance with relevant laws and regulations (e.g., U.S. Fish and Wildlife Service, USDA, and international guidelines).
- Review award proposals and other proposal-related materials to ensure compliance with collaborators' and sponsors' guidelines, including training requirements.
- Provide general administrative support for the biosafety program, including managing lab coat laundry barcode labels, deliveries, biohazard waste management, shipping, and organizing annual facility inspections.
- Supervise, assist, and mentor temporary staff or graduate assistants as needed.
- Performs other duties as assigned, including providing backup for the Biosafety Officer.
Minimum Experience / Education:
- Bachelor's degree and
- Two years of relevant experience, or an
- Equivalent combination of education/experience.
Preferred Education Skills and Experience:
- Master's degree in Microbiology, Molecular Biology, or related Life Science; or Bachelor's degree with experience in a research laboratory handling biohazardous materials and/or recombinant DNA (rDNA) materials.
- Ph.D. and 1-2 years of experience are highly preferred.
- Knowledge of OSHA, USDA, CDC, NCDEQ, IATA/DOT, and NIH regulations is a plus; specifically, NIH Guidelines for Research Involving Recombinant or Synthetic Nucleic Acid Molecules and the CDC BMBL standards.
- Experience with risk mitigation review for rDNA, biological agents, and toxins experiments.
- Knowledge of the physical, biological, and occupational hazards and biosecurity requirements found in a BSL-2 laboratory.
- Experience working in a high-volume, high-production, and/or sponsored-research-intensive environment.
- Experience with inter-institutional agreements, data use agreements, material transfer agreements, non-disclosure and confidentiality agreements, service agreements, and research agreements.
- Familiarity with granting agencies (government, international, private, industry, etc.).
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