IDP Research Grant Administrator

Job Details

Department: IDP Research Office

Campus Location: Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: Commensurate with experience

Work Schedule: Monday – Friday 8am-5pm; evenings and weekends may be required as needed; work is completed onsite and in-person.

Export Compliance Requirement: This position requires access to EAR or ITAR controlled technologies. Applicants are required to be eligible for employment under U.S. export control laws and must meet the requirement of being a “U.S. Citizen”.

We are seeking a Grant Administrator to join the Industry and Defense Programs team! In this role, you will be tasked with reviewing expenditure transactions within the grant award criteria, establishing grant awards within the University financial system, and creating reports to show grant spending. This position will require attention to detail and experience with grant administration or accounting.

Job Summary

Performs post award grant activities to ensure federal, state, and industry compliance with all award and/or contract requirements by monitoring detailed budgets, analyzing expenditures for allowability and applicability, and providing financial and/or accounting support to the Principal Investigator.

Essential Functions

• Analyzes, reviews and approves detailed expenditure transactions for payment within the grant award criteria.
• Ensures compliance with payroll and cost share commitments through research, reconciliation and review of financial data compared to University policies and contract agreements.
• Establishes grant awards within the University financial system, including but not limited to, parameters for industry defense contract allocations, cost share funds, billing dates, and revenue recognition.
• Prepares reports for Principal Investigators show life-to-date spend on the grant, remaining funds available, cost share commitments, etc.
• Prepares all financial reports as required by the granting agency
• Provides training to departmental staff as required.

Required Education and Experience:

• High school diploma or equivalent.
• Six (6) years of experience in accounting, finance, compliance, or related field; every 30 hours of related college coursework may be substituted for one (1) year of experience, up to four (4) years.

Knowledge, Skills and Abilities:

Excellent organizational, interpersonal, and communication skills with proven presentation and communication skills across all levels. Demonstrated ability to work successfully with diverse populations. Excellent critical thinking and problem-solving ability. Ability to work effectively under time critical deadlines. Ability to effectively communicate with many client stakeholders and make sound and reasoned decisions for strategic planning. Ability to gain consensus and buy-in from a varied group and move forward to achieve goals. Ability to multi-task and work cooperatively as part of a team. Ability to maintain discretion and confidentiality. Ability to adapt to changing circumstances and priorities.

Physical Requirements:

Ability to inspect work, materials, equipment, and/or supplies and identify any errors, needs, and/or determining factors. Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to interpret effectively, accurately and impartially, both receptively and expressively.