Information Specialist - Office of the Registrar

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• Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
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At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary.

JOB TITLE:

Information Specialist - Office of the Registrar

JOB PURPOSE:

The Information Specialist provides critical support for data management and reporting functions in the Office of the Registrar. This position coordinates, under direction of the supervisory team, all major processes in functional areas of the Office of the Registrar such as registration, records maintenance, graduation eligibility, grading and end-of-term processing. This position provides customer service to fellow Office of the Registrar employees, UW faculty, staff and students, and the general public. The role ensures data integrity within internal systems, supports reporting needs, and facilitates process improvements to enhance operational efficiency.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Enrollment data reporting.
• Maintain, update, and troubleshoot database systems related to Registrar processing and student records.
• Assist with developing and distributing standardized reports, surveys, and ad hoc data requests.
• Verify and validate data for accuracy, ensuring compliance with institutional and external reporting requirements.
• Assist in automating processes and workflows for improved efficiency within Office of the Registrar.
• Maintain and update key data tables within Office of the Registrar systems to support accurate reporting and system functionality. Ensure data governance practices are followed to uphold data integrity and compliance.
• Collaborate with other departments to ensure data consistency and alignment with institutional goals.
• Provide basic training and guidance on data-related processes for team members.

SUPPLEMENTAL FUNCTIONS:

• Explore and develop specific planning and analytical tools and capabilities.
• Participate in professional organizations and investigate new developments in administrative information system technologies.

COMPETENCIES:

• Analysis/Problem Identification
• Attention to Detail
• Collaboration
• Initiative
• Independence
• Quality Orientation

MINIMUM QUALIFICATIONS:

Education: Bachelor's degree in Data Management, Business, Computer Science, or a related field

Experience: 2 years of work experience showing increased responsibility and independent decision-making

DESIRED QUALIFICATIONS:

• At least 1 year of experience in data management, reporting, or a related field.
• Strong analytical and problem-solving skills.
• Ability to effectively communicate technical concepts to non-technical audiences.
• Experience using data visualization tools and reporting platforms (e.g., SQL, Tableau, BI, or equivalent).
• Proficiency with Microsoft Office Suite (especially Excel).
• Familiarity and experience with use of student information systems (e.g., Banner, Salesforce, Perceptive Content, DegreeWorks).

REQUIRED APPLICATION MATERIALS:

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

1. Cover letter
2. Resume or C.V.
3. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position).

This position will remain open until filled. Complete applications received by 04/12/2026 will receive full consideration.

WORK LOCATION:

On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work and perform essential job functions on campus, understanding our location is at 7,220 feet above sea level.

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at 307-766-2377 or email jobapps@uwyo.edu.