Registrar

Overview

The Registrar in the Department of Germanic Languages and Literature is responsible for providing interpretation of academic regulations and maintaining student records. This position involves managing academic records, monitoring student progress, ensuring compliance with academic requirements, and serving as a primary contact for student inquiries.

Responsibilities include, but are not limited to, overseeing and coordinating administrative, program, and office activities of the Director of Undergraduate Studies (DUS); serving as the primary support for DUS and principal contact for managing degree progress or activities related to registration, etc.; monitoring student records to ensure compliance to academic regulations and program requirements for graduation using Degree Audit and/or Faculty Student Advising and notifying DUS of identified problems for faculty action; with the DUS, coordinating teaching schedules for academic classes; scheduling classroom assignments; assisting the DUS in analyzing need and determining teaching fellow assignments including entering information in Teaching Fellow System (TFS); scheduling course offerings and discussion sections in CourseLeaf; assisting with student academic activities and events; responding to general inquires and requests for information regarding the academic program; and develop expertise on departmental registrar processes and procedures. Position requires the ability to work independently while taking the initiative to complete work under limited supervision. May perform other duties as assigned.

Required Skills and Abilities

1. Excellent organizational skills and attention to detail, with the ability to handle multiple tasks and meet deadlines.
2. Strong written and verbal communication skills, including the ability to interpret and explain policies. Strong interpersonal skills, including the ability to interact well with a diverse population including students, faculty, and staff.
3. Proven ability to work independently and as part of a team in a fast-paced environment. Ability to take initiative, problem-solve and exercise independent judgment. Ability to manage time to be efficient and productive.
4. Proficiency in using office software, such as MS Word, Excel, and database systems.
5. Excellent customer service and interpersonal skills, with the ability to handle sensitive information confidentially.

Preferred Education and Experience

1. Prior experience in academic or registrar settings, with knowledge of university policies and procedures.
2. Familiarity with student information systems, such as Banner, Courseleaf, and Canvas.

Principal Responsibilities

1. Serves as a principal source of information on administrative, academic, and procedural matters to students, prospective students, faculty, and staff.
2. Processes applications for admissions. Ensures compliance with administrative policies and procedures.
3. Assists students with the completion of forms. Reviews and verifies forms for completeness and accuracy.
4. Establishes and maintains student files, ensuring all personal, financial, and academic records are kept current and accurate.
5. Monitors student records to ensure compliance to academic regulations and program requirements for graduation. Maintains logs and records. Compiles statistical data and information. Summarizes data in reports or analyses.
6. Updates, edits, and writes program publications. Coordinates production and distribution of publications.
7. Coordinates teaching schedules for academic classes. Schedules classroom assignments. Coordinates Senior Essay and Dissertation activities.
8. Monitors financial records and activity.
9. Oversees and instructs support staff.
10. Performs clerical functions incidental to office activities.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree, or an equivalent combination of education and related experience.