Job Summary
The Office of Contracts and Grants (OCG) within the Research &
Innovation Office (RIO) seeks an Information Technology (IT)
Specialist to support OCG through the effective use of automation
and technology solutions.
This position serves as the bridge between OCG staff and technology
solutions. The incumbent will work closely with OCG staff,
leadership, campus partners, and IT staff to find opportunities to
streamline workflows, reduce manual effort, create transparency,
and increase operational efficiency. The position reports to the
Associate Director, Organizational Effectiveness in OCG and RIO,
and is part of the Organizational Effectiveness Team.
The position will evaluate, implement, and maintain new
technologies, including workflow tools, automation platforms,
sponsored project management solutions, reporting dashboards,
document management systems, and artificial intelligence-enabled
tools.
This position will also coordinate technology-related projects,
helping define requirements, manage implementation timelines,
document decisions, communicate progress to partners, identify
risks, and support successful adoption of new tools and
processes.
The successful candidate will combine technical skills with strong
customer service and business process analysis capabilities to help
modernize OCG processes and improve the experience of faculty,
staff, and campus partners.
CU is an Equal Opportunity Employer and complies with all
applicable federal, state, and local laws governing
nondiscrimination in employment. We are committed to creating a
workplace where all individuals are treated with respect and
dignity, and we encourage individuals from all backgrounds to
apply, including protected veterans and individuals with
disabilities.
Who We Are
The mission of the Office of Contracts and Grants (OCG) is to help
CU Boulder faculty, staff, and students obtain and manage external
funding for sponsored projects throughout the lifecycle of an
award.
The Office of Contracts and Grants (OCG) is the University of
Colorado Boulder's Authorized Organizational Representative (AOR)
and is the Office of Record for the administration of sponsored
projects for the CU Boulder campus. As the authorized
representative, OCG submits proposals, and negotiates and accepts
sponsored research and service agreements, non-disclosure
agreements and material transfer agreements on behalf of the Board
of Regents.
What Your Key Responsibilities Will Be
Automation and Workflow Development
- Identify OCG process challenges and improvement
opportunities.
- Translate business needs into technical solutions.
- Recommend technology solutions that improve sponsored project
administration, efficiency, transparency, and service.
Develop and maintain automation to reduce repetitive
administrative work.
Support configuration and implementation of electronic
workflows, notifications, routing processes, dashboards, and
user-facing tools.
Assist with system integrations and data exchange between
campus applications.
Test, evaluate, and support implementation of new technology
solutions, including AI, to improve OCG operations and researcher
support.
Assist in evaluating user experience and finding opportunities
to simplify interactions with OCG technology solutions.
Technology Project Coordination
- Coordinate technology initiatives supporting OCG staff.
- Track project timelines, tasks, progress of work, risks, and
dependencies.
- Communicate project progress and implementation updates to
partners.
- Maintain project documentation, meeting notes, action items,
and implementation plans.
- Assist in ensuring projects meet business objectives and user
needs.
Training and Documentation
- Coordinate documentation and training materials.
- Provide individual and group training on technology tools.
- Serve as a resource to OCG staff regarding system functionality
and standard processes.
What You Should Know
- This position will be either remote or hybrid depending on the
candidate's needs.
- This position is fully funded through 1 year, with a second
year dependent on funding.
- We are unable to offer visa sponsorship for this position.
What We Can Offer
- The annual salary range is $62,400 - $70,000.
Benefits
At the
University of Colorado Boulder , we are
committed to supporting the holistic health and well-being of our
employees. Our comprehensive
benefits package includes medical,
dental, and retirement plans; generous paid time off; tuition
assistance for you and your dependents; and an ECO Pass for local
transit. As one of Boulder County’s largest employers, CU Boulder
offers an inspiring academic community and access to world-class
outdoor recreation. Explore additional perks and programs through
the
CU Advantage program.
Be Statements
Be ambitious. Be inspired. Be Boulder.
What We Require
- Bachelor’s degree in information technology, Computer Science,
Information Systems, Business Analytics, Public Administration, or
related fields.
- An equivalent combination of education and experience may
substitute.
What You Will Need
- Ability to translate operational needs into practical
technology solutions.
- Ability to analyze business processes and find opportunities
for streamlining processes and automating repetitive administrative
processes.
- Strong analytical and problem-solving skills.
- Ability to communicate effectively with technical and
non-technical audiences.
- Strong customer service orientation and ability to build
relationships with internal and external partners.
- Excellent written, verbal, and interpersonal communication
skills.
- Ability to balance multiple concurrent projects and
timelines.
- Ability to work independently while collaborating effectively
within a team environment.
- Familiarity with workflow technologies.
- Understanding of data governance, security, and confidentiality
principles.
- Ability to produce clear and concise documentation.
- Knowledge of Microsoft 365 applications and collaboration
tools.
- Ability to learn new technologies quickly.
What We Would Like You to Have
- Experience working with InfoEd or similar electronic research
administration, award management, workflow, or compliance
systems.
- One year of professional experience supporting business
applications, data systems, process improvement initiatives, or
technology solutions.
- Experience gathering user requirements and translating them
into functional system requirements.
- Experience supporting implementation or administration of
enterprise business applications.
- Experience with workflow automation platforms such as Microsoft
Power Automate, Power Apps, SharePoint, ServiceNow, Smartsheet, or
similar tools.
- Experience gathering business requirements and documenting
business processes.
- Experience supporting electronic document management or
contract management systems (such as Colligo).
- Experience supporting administrative or business operations in
a higher education, research, government, or professional services
environment.
- Experience working with databases and writing basic SQL
queries.
- Experience supporting users through training, documentation,
and technical assistance.
- Familiarity with artificial intelligence tools and their
practical application to administrative workflows.
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background
and experience align with the requirements, qualifications, and
responsibilities of the position.
We may request references at a later time.
Please apply by
September 8, 2026 for consideration.
Note: Application materials will not be accepted via email. For
consideration, please apply through
CU Boulder Jobs .
In compliance with the Colorado Job Application Fairness Act, in
any materials you submit, you may redact or remove age-identifying
information such as age, date of birth, or dates of school
attendance or graduation. You will not be penalized for redacting
or removing this information.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu
