We are seeking a Program & Fiscal Coordinator to join Adler
University’s Institute on Public Safety and Social Justice (IPSSJ)
and provide administrative, fiscal, and data support to the
Associate Director and Institute. This position will play an
important role in supporting the day-to-day operations of IPSSJ,
including fiscal tracking, grant reporting, data management, budget
monitoring, and coordination with the University’s Finance team and
external funders.
The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities. This is an opportunity to contribute to the work of IPSSJ while helping ensure that the Institute’s fiscal, data, and grant-related responsibilities are accurate, timely, and well managed.
Education and Experience
The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities. This is an opportunity to contribute to the work of IPSSJ while helping ensure that the Institute’s fiscal, data, and grant-related responsibilities are accurate, timely, and well managed.
Education and Experience
- Bachelor’s degree from an accredited college or
university.
- One to three years of experience in finance operations, grant
administration, fiscal management, data management, or a related
field.
- Working knowledge of basic accounting principles and practices,
including maintaining accurate financial records.
- Knowledge of fiscal tracking, budget monitoring,
reconciliation, and financial reporting.
- Ability to maintain accurate and organized financial and
grant-related records.
- Ability to collect, enter, organize, and maintain data
accurately.
- Ability and willingness to learn and effectively use databases,
financial systems, grant tracking systems, and other technology
required for the position.
- Strong computer skills, including proficiency with Microsoft
Office applications.
- Strong organizational and time management skills, with the
ability to manage multiple priorities and meet deadlines.
- Strong written and verbal communication skills.
- Strong attention to detail and ability to identify
discrepancies or inconsistencies.
- Ability to work independently while also collaborating
effectively with the Associate Director, University departments,
funders, and other partners.
- Support the Associate Director with the day-to-day fiscal,
data, grant administration, and administrative operations of the
Institute on Public Safety and Social Justice.
- Monitor expenses, revenues, and other financial transactions
and maintain accurate fiscal records.
- Assist with budget preparation, monitoring, and tracking for
Institute activities and grant-funded programs.
- Reconcile invoices, receipts, expense reports, and other
financial documentation.
- Prepare and maintain financial records and supporting
documentation in accordance with University policies and grant
requirements.
- Prepare financial reports for grant funders and the University
Finance department in accordance with required deadlines and
guidelines.
- Prepare data reports for grant funders and other stakeholders
in accordance with required deadlines and guidelines.
- Collect, enter, clean, organize, and maintain program and
financial data.
- Coordinate with the Finance department to support financial
processes, reporting, and grant-related requirements.
- Coordinate accounts payable and accounts receivable processes
related to Institute activities, as appropriate.
- Assist with the preparation of monthly, quarterly, and annual
fiscal reports.
- Assist with the preparation of monthly, quarterly, and annual
data and program reports.
- Monitor fiscal and data processes to ensure information is
accurate, complete, and submitted on time.
- Identify financial or data discrepancies and work with the
appropriate individuals to resolve them.
- Prepare expense reports and supporting documentation for review
and approval.
- Maintain organized records and documentation related to grants,
fiscal activities, and reporting.
- Perform other related duties in support of the Institute and
Associate Director.
Salary Range: $58,000.00 - $63,000.00
Universal Core Behaviors:
Commitment to Adler’s Mission
- Acts with personal integrity, honesty, and compassion in all professional responsibilities.
- Aligns professional actions with Adler’s commitment to community-rooted education, research, and impact.
- Contributes to a culture that advances health, well-being, and community connection — locally and globally.
- Respects and values colleagues and community partners.
- Demonstrates results-oriented focus and commitment to quality.
- Consistently meets deadlines and delivers work of high professional standard.
- Prioritizes service and responsiveness.
- Seeks opportunities to improve efficiency, effectiveness, and resource use.
- Takes ownership of performance, seeks feedback, and accepts responsibility for actions.
- Communicates with respect, diplomacy, and professionalism.
- Demonstrates active listening and comprehension.
- Expresses ideas clearly and effectively in both oral and written forms.
- Keeps colleagues informed in a timely and transparent manner.
- Actively contributes to and engages with colleagues, partners, and communities.
- Builds relationships rooted in respect, empathy, and trust.
- Demonstrates curiosity, courage, and integrity in guiding work and decisions.
- Makes thoughtful, informed decisions that balance short-term needs with long-term impact.
- Works cooperatively with colleagues to achieve collective goals.
- Approaches challenges with proactive problem-solving.
- Commits to lifelong learning by continuously developing skills, knowledge, and effectiveness.
- Supports and adapts to evolving needs in the work environment.
- Engages supervisors as partners in achieving goals.
- Fosters open, respectful communication to maintain alignment and clarity.
- Seeks guidance and feedback when appropriate while demonstrating initiative and accountability.
It is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. The University does not discriminate against any individual for employment because of age, religion, race, color, gender, gender identity, sexual orientation, national origin, ancestry, marital status, physical or mental disability, military status (including unfavorable discharge from the military), or any other category protected by federal, state, or local law.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.