"Instruction Office Specialist"

Basic Function

Under the direction of an assigned supervisor, provide staff assistance to supervisor, assume technical responsibility for the curriculum process; provide technical review of curriculum; complete reports and applications; maintain curriculum and other records; perform a variety of technical tasks relevant to assigned area of responsibility.

Representative Duties

• Prepare College catalog changes for each department; contact faculty and administrators regarding catalog or curriculum changes; type, revise and print catalog changes.
• Verify and code curriculum outlines; review outlines for form and standards; submit curriculum to the appropriate committee and/or agency for approval; prepare materials for curriculum committee members; revise curriculum copies; respond to and research information regarding curriculum.
• Compile and enter information regarding credit/no credit courses, disciplines, and pre-collegiate skills; copy and disseminate credit/no credit master list to the records office and scheduling technician.
• Compile and enter information regarding curriculum requirements; copy and disseminate requirements to division/department chairs, administrators and four-year college and university campuses.
• Research, compile and type a variety of research reports; research California Education Code, California Code of Regulations, and other regulations, guidelines and information as needed.
• Distribute course outlines and other curriculum materials to division/department chairs and administrators.
• Organize curriculum files; maintain and update course files; set up new course files; prepare deleted files for microfilming.
• Attend a variety of meetings and workshops as necessary; assist in workshops and presentations to departments on procedures for curriculum outline preparation.
• Attend, take and type minutes of curriculum committee meetings; disseminate minutes to division and department chairs and administrators.
• Compose and type a variety of letters, memoranda and related correspondence.
• Perform related duties as assigned.

Minimum Qualifications

Any combination equivalent to: Associate degree and four years of increasingly responsible clerical experience, preferably in a community college.

Salary

Classified Salary Schedule, Range 44.5 40 hours per week, 12 months per year $5169.40 - $7304.23 monthly (Maximum Entry Level Salary: $5431.10 monthly)

Special Instructions

Complete application packets will be accepted until the position is filled. However, applications received by 05/15/25 are assured consideration. The District and/or College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point. Completed application packets must include the following. - Completed online application for employment - Current resume - Letter of interest (cover letter) - List of 5 (five) professional references (entered in online application) - Copy of legible transcripts, if applicable It is the applicant's responsibility to redact or remove any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant. International or Foreign Degrees Applicants with international or foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application. Accommodations Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. (See our EEO Plan 2021-2024.) Discrimination Free Work Environment The District and College are strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District and College encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. (See our Discrimination Free Work Environment information.) Work Authorization Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

Knowledge & Abilities

KNOWLEDGE OF: Modern office procedures, methods and computer equipment. Business letter writing, word processing, spreadsheets, and report preparation. Principles and procedures of record-keeping. Elementary research and statistics. Correct English usage, spelling, grammar and punctuation. ABILITY TO: Learn the curriculum requirements of the District and other state educational institutions. Maintain records and prepare reports. Research education requirements and gather related information. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others.