Instructional Assistant III, Westmont Center (PT)

Job Details

Instructional Assistant III, Westmont Center (PT), CP1N20233CNTRS

The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.

Primary Duties and Responsibilities:

Provide a variety of test administration and instructional support services to students and faculty in the off-campus Learning Commons (LC). Provide programmatic and logistical support to the Learning Commons and Testing Center Supervisor and to the Assistant Manager of Learning Support Services.

• Execute numerous complex test delivery methods and administer academic, placement, and high stakes certification and licensure exams, utilizing COD systems (Colleague, Blackboard, data software, employee portal). Monitor, assess, and provide technical support for examinees, testing companies, and various COD testing platforms. Stay up to date on changes in procedures and policies.
• Maintain daily Learning Commons & Testing Center operations, providing excellent customer service, with a positive, empathetic, and professional attitude. Implement opening and closing procedures to maintain an organized and professional environment for test candidates and staff. Oversee activity in the open computer lab.
• Maintain working knowledge of academic and specialized (high stakes) test integrity policies and procedures. Ensure they are followed based on test vendor specifications and COD's Code of Academic Conduct utilizing surveillance equipment, active proctoring, and maintaining secure inventory of test materials. Understand and follow FERPA policy guidelines to ensure confidentiality.
• Troubleshoot and resolve testing program software problems quickly to ensure candidates ability to test as scheduled. Communicate directly with high stakes testing vendors to resolve issues in administration of their computerized exams and/or collaborate with COD IT staff to resolve in-house problems.
• Complete proctor certification tests and maintain test proctor eligible status (recertification required) for high stakes testing companies.
• Communicate test results, explain course options and retake opportunities, and direct students to appropriate COD departments including Counseling and Advising, Registration, Learning Commons, Continuing Education, Records, and/or Access and Accommodations.
• Establish relationships with faculty to facilitate ongoing communication on test submission procedures, testing policies, and academic support services to instructors each semester.
• Serve as proctor in the Virtual Testing Center (VTC) remote testing program for placement and course testing. Collaborate with Coordinator Remote Testing Services to maintain working knowledge of VTC policies and procedures.
• Coordinate with faculty and Center for Access and Accommodations to resolve test administration issues and provide necessary hardware and software to meet individual student needs.
• Maintain and update computers and software in the testing lab, at the proctor desk, and the open lab computers. Work with COD IT staff to update computers.
• Liaison with staff at off-campus testing centers, Glen Ellyn Academic and Specialized Testing and various college departments to maintain consistency of procedures and availability of materials. Utilize Learning Commons Testing Center U drive for updated policy changes and reference materials for IAs to ensure alignment across LC&TC. Monitor the effectiveness of various testing procedures and make recommendations for change.
• Provide assistance to students with COD systems including the student portal MyAccess, Blackboard, MyMathLab, ALEKS, Student Planning, and Print Services.
• Assist Supervisor with interviewing and training new Instructional Assistants.
• Represent the Learning Commons and Testing Services at COD and community activities. Plan and participate in outreach activities promoting the Learning Commons and Testing Center services.
• Plan, schedule, and conduct classroom information sessions to inform students of available academic support services.
• Respond to emergencies according to current COD Emergency Response procedures.
• Complete special projects as assigned; special duties specific to center location.

Qualifications:

• Education
  • Two (2) years' college or equivalent experience in an educational setting required.
  • Bachelor's degree preferred.
• Experience
  • Excellent oral and written communication skills required.
  • Proficiency in spoken English.
  • Basic computer skills required.
  • Prior work experience in the field of education preferred.
  • Advanced computer skills preferred.
  • Or equivalent combination of education and experience preferred.

Working Conditions:

• Multi-line telephone, fax, typewriter, computer, printers, copier, calculator, Scantron, telephone answering equipment, and library media scanner.
• Approximately 20 hours weekly, day, evening and weekend.
• Ability to unpack, lift, move and store boxes of instructional materials and supplies up to 25 pounds.
• Ability to access testing and study materials on file or via electronic delivery.
• Ability to visually verify identity of those taking tests.
• Requires occasional travel to main campus and other sites.
• This position requires a Background Check at the expense of the College.

Hybrid Remote Eligible: No

Part-Time Work Schedule: evening and weekend availability required

Hiring Range: Starting pay begins at $21.70/hr. based on experience.

Competitive starting pay is dependent on education and experience. College of DuPage also offers regular part-time positions a variety of fringe benefits including retirement benefits, access to holiday pay, personal time and other discounts on classes.