International Office Staff - Outgoing Student Mobility
Responsibilities
- Provide information materials and consultation on studying abroad, exchange programs, funding, and scholarships.
- Assist in application and selection processes for international programs in coordination with Academic Affairs.
- Manage application procedures, coordinate nomination processes, and support students in preparing required documents for double-degree or other exchange programs.
- Coordinate with partner universities, and academic departments/faculties to create Learning Agreements and ensure credit transfer and academic recognition.
- Support double-degree programs in Germany and assist students with APS (Akademische Prüfstelle) procedures.
- Provide visa and travel assistance for outgoing students, including communication with the German Consulate in Guangzhou.
- Develop and deliver preparation courses for living and studying in Germany, and coordinate with HSBI or other universities on application matters.
- Perform additional administrative duties related to outgoing student mobility as assigned by the International Office management.
Qualifications
- Education:
- Bachelor’s degree or higher in International Relations, German Studies, Education Administration, Business Administration, or a related field.
- Experience:
- Proven experience with handling student exchange and visa processes, preferably in a university, international office, or study-abroad context.
- Experience with international exchange programs, mobility programs, or cooperation projects with foreign universities (especially German institutions) is a strong advantage.
- Experience in academic coordination, credit transfer, or learning agreement administration is highly desirable.
- Abilities (Skills):
- Excellent organizational and time-management skills.
- Strong attention to detail and ability to manage multiple tasks simultaneously, especially regarding visa documentation and application deadlines.
- Professional communication and interpersonal skills for cross-cultural collaboration.
- Strong writing skills for formal correspondence, reports, and student guidelines.
- Ability to work independently while also contributing effectively within a team.
- High level of reliability, discretion, and professionalism.
- Proficiency in standard office software (Microsoft Office or similar tools).
- Language:
- Excellent English skills (written and spoken) are required.
- German language skills (B1 or above) are highly desirable.
- Basic Chinese proficiency is a plus.
- Other:
- Experience in an international academic environment, especially with German-Chinese cooperation, is highly valued.
- Intercultural competence and the ability to work in a diverse international environment are highly desirable.
How to apply
- Please prepare the following documents:
- Current Chinese (if applicable) & English CV
- Cover Letter (addressed to the President)
- 2 Reference Letters
- Qualifications (if available)
- Academic Degree Certificates
- Please import all files into one PDF.
- Please name the PDF as “Your Name - Position”.
- Please send all files to recruitment@hibiuh.edu.cn
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