Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as
one university. Research Animal Resources (RAR) is seeking an Inventory & Distribution Coordinator. The Inventory and Distribution Coordinator follows established protocols to ensure that all receiving, delivery and shipments for the Johns Hopkins community are processed and completed accurately daily. Ensures all customers receive the correct items in a timely fashion. The Inventory and Distribution Coordinator for RAR will specifically facilitate the ordering and distribution of supplies for RAR. Receive and monitor inventory and delivery. Will conduct purchases in accordance with university procurement policies, standard practices, and sound business, and ethical practices. This position will require basic knowledge of purchase orders, invoices, contracts, and other related documents as necessary while supporting supply ordering and distribution requirements for RAR. Specific Duties & Responsibilities Handle all aspects of inventory and distribution. Train new delivery staff and/or students. Open assigned areas at start of workday. Unpack and stock deliveries. Ensure deliveries are covered and completed accurately and timely. Deliver inventory products to customers as needed. Coordinate efficient delivery routes and operate delivery vehicle when needed. Make deliveries to other locations and campuses. Maintain equipment and ensure proper storage, stability, and integrity of inventory items. Produce regular inventory reports. Use established systems to process orders and create required documentation. Processes necessary procurement approvals and orders for the purchase of equipment and maintains equipment inventory. Responsible for inventory and space management for stocked items and special orders. Establish and upgrade delivery protocols and ensure adherence to established protocols. Communicate directly with vendors to monitor outstanding orders. Adapt to changes in protocol as inventory and distribution needs arise. Support daily operations of the core as needed/requested by the Supervisor. Assists with the quarterly center-wide inventory audit. Responsible for making sure all invoices for supplies are paid and processed with accounts payable and maintains financial reports and records. Works with Supervisor to determine cost effective options for bulk ordering. Other duties as assigned. Technical Qualifications & Specialized Certifications Ability to process multiple tasks, set priorities, and work independently to meet objectives. Excellent customer service skills and customer service oriented. Excellent interpersonal, communication, writing, and organizational skills. Strong oral and written communication skills. Computer skills, including Microsoft Office (Excel, Word, and Teams). Ability to learn and manage inventory tracking software. Specific physical requirements for the job May need to lift, move and carry items up to 40 lbs. (with assistance as needed). Specialty Occupational Health requirements up to date and complete. Technical Skills & Expected Level of Proficiency Inventory Control - Awareness Inventory Documentation Control and Reporting - Awareness Laboratory Equipment Maintenance - Awareness Logistics and Distribution Coordination - Awareness Order Management - Awareness Staff Training and Development - Awareness The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Minimum Qualifications High school diploma or graduation equivalent. One year of related retail or customer service experience. Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula. Preferred Qualifications Experience in a non-profit or university setting preferred. Classified Title: Inventory & Distribution Coordinator Job Posting Title (Working Title): Inventory & Distribution Coordinator (Research Animal Resources) Role/Level/Range: ATO 37.5/03/OD Starting Salary Range: $16.60 - $29.50 HRLY (Commensurate w/exp.) Employee group: Full Time Schedule: M-F / 8:30am-5pm FLSA Status: Non-Exempt Location: School of Medicine Campus Department name: Research Animal Resources Personnel area: University Administration The successful candidate(s) for this position will be subject to a pre-employment background check. If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly. During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office. Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled. EEO is the Law Learn more: https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf Important legal information http://hrnt.jhu.edu/legal.cfm
