Inventory Management Supervisor

Company: University of Oklahoma

Job Location: Oklahoma-Norman-Norman Campus

Category: Business and Financial Services

Type: Full-Time

Job Number: 252048

Organization: Physical Plant Admin Office

Schedule: Work Schedule: Monday-Friday, 7:30 am-4:00 pm. Work Type: Onsite. Salary Range: Commensurate with experience. Benefits Provided: Yes. Required Attachments: Resume.

Job Description

Facilities Management is hiring an Inventory Management Supervisor. This position is responsible for overseeing all aspects of inventory control and stock accuracy within the warehouse by ensuring optimal inventory levels, timely reconciliation, and adherence to company policies and procedures.

Duties:

• Supervises day-to-day inventory operations, including receiving, storing, cycle counting, and order fulfillment.
• Ensures accurate and timely inventory records using ERP or WMS systems.
• Leads, trains, and mentors assigned staff.
• Assists with the development and enforcement of inventory control procedures and best practices.
• Analyzes minimum and maximum stock levels by reviewing usage history and coordinating with department stakeholders.
• Investigates and resolves unit of measure discrepancies in the inventory system.
• Conducts cycle count research and reconcile inventory variances to maintain data accuracy.
• Manages supplier relationships including resolution of issues related to ordering, invoicing, credits, and account discrepancies.
• Coordinates processes for identifying and handling idle or obsolete inventory.
• Oversees planning and execution of the annual physical inventory.
• Assists the Inventory Coordinator in the establishment and maintenance of inventory contracts (currently limited in volume).
• Supports inventory item additions and deletions in the system, particularly during coordinator absences.
• Leads initiatives to incorporate large volumes of Utilities and Landscape materials into the 705 warehouse inventory.
• Partners with departments to locate and process obsolete or excess parts.
• Provides operational support to warehouse staff during periods of high customer demand or staffing shortages.
• Collaborates with vendors to resolve complex returns, delivery issues, and discrepancies.
• Performs material pickups and deliveries for urgent needs ensuring timely support to operations.
• Coordinates asset tagging of newly purchased materials across Facilities Management.
• Assists the inventory buyer with resolving complex invoicing and payment issues.
• Reviews and updates internal ordering workflows to ensure alignment with updated purchasing policies and procedures.
• Performs other duties as assigned.

Job Requirements

Required Education and Experience: High School Diploma or equivalent, AND: 3 years of experience in inventory management, warehouse operations, supply chain, logistics or related field to include 1 year of leadership or supervisory experience.

Skills:

• Strong understanding of inventory control principles, supply chain logistics, and warehouse operations.
• Familiarity with procurement processes, supplier management, and contract coordination.
• Ability to interpret and apply purchasing policies, procedures, and contract terms.
• Proficient in data analysis and inventory reconciliation techniques.
• Ability to identify process improvements and implement best practices across inventory operations.
• Effective problem-solving and critical-thinking skills.
• Strong leadership and team supervision skills with the ability to train, delegate, and manage performance.
• Understanding of unit of measure standards, material classification, and stock level optimization.
• Knowledge of applicable safety standards, compliance requirements, and asset management protocols.

Certifications:

• State issued driver's license
• Ability to obtain forklift certification within 90 days of hire

Working Conditions:

Work is performed in both warehouse and office environments. Exposed to varying temperatures, dust, and noise levels typical of a warehouse setting. Regular use of forklifts, pallet jacks, mobile elevated work platform, and other material handling equipment. May require standing, walking, bending, or lifting items up to 50 lbs. Occasional extended hours, evening, or weekend work may be required to meet operational deadlines. Use of appropriate Personal Protective Equipment (PPE) such as safety shoes, high-visibility vests, gloves, and eye protection as needed. May require climbing ladders and stairs. May be designated as an essential position during emergency closures. May be required to remain on campus overnight during weather or other emergencies.

Supervision: 5 full-time staff positions, 2 student positions

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.