"Kōawa Studios Administrator"

Job Description:

Kōawa Director’s Office
Located in Ōtautahi | Christchurch, Aotearoa | New Zealand

• 4 weeks annual leave +5 days university holidays
• Salary - $70,000 p.a (pro-rated), based on skills and experience
• Fixed-term position till the end of 2027
• Minimum 30 hours per week (hours are negotiable up to 37.5)

Kia hiwa rā, kia hiwa rā!
He hiahia, he pūkenga nōu ki te mahi a te Kōawa Studios Administrator? Nāia te pōwhiri nā Te Whare Wānanga o Waitaha kia tono mai i te tūranga nei.

Āu Mahi | What You Will Do

In this role, you will provide essential administrative and operational support to Kōawa Studios, ensuring the smooth coordination of studio activities, projects, and stakeholder engagement. You will manage bookings, communications, and documentation, while supporting creative and academic initiatives within a dynamic and collaborative environment.

Ngā Mahi o ia Rā | Daily Tasks

In addition to core responsibilities, the Office Administrator will carry out a range of daily tasks to ensure the smooth running of the Kōawa Director’s Office and wider Kōawa Studios operations. Examples of typical daily tasks are:

• General administrative tasks are to monitor and respond to emails in shared and individual inboxes and manage the Director’s calendar including anticipating scheduling needs. Greet and assist visitors, students, and industry partners and act as the first point of contact for enquiries. Process purchase orders, P-card transactions, and small daily expenses. Monitor stock levels and place orders for stationery, consumables, and studio supplies as needed.
• In addition to the above, oversea Kōawa studio bookings and room allocations, ensuring smooth turnover between sessions. Support staff and students with access, equipment checkouts, and troubleshooting minor technical issues. Monitor Kōawa Studios’ social media channels for messages, engagement, and content opportunities. Update website content or event listings as required.

Mōu | Who You Are

You are a proactive and personable administrator who enjoys supporting creative environments and working with diverse stakeholders. You will be able to demonstrate experience in:

• Minimum of 5 years administrative experience in a medium – large screen production, media organisation or similar.
• Experience dealing with accounts processing.
• Demonstrated experience managing schedules, bookings, or events.
• Experience in media, advertising, or event production.
• Strong organisational skills with the ability to prioritise effectively.
• Experience working independently in a front-facing role.
• An alignment with our organisation's values and culture, promoting a positive and inclusive work environment.

Mahi Ngātahi | Who You Will Work With

You will work closely with academic staff, students, and creative practitioners, as well as internal university teams and external partners. This role requires strong relationship management and the ability to support a wide range of stakeholders.

Ngā Painga o UC | Why UC

At UC, being part of our team means more than just a job. We are committed to supporting our kaimahi | staff’s career and wellbeing with benefits designed to help our kaimahi grow and feel connected, supported and valued.

UC’s Benefits approach is shaped by Ngā Uara | Our Values Whanaungatanga, Tiakitanga, and Manaakitanga. They are designed to be relevant, support and inspire our people, they include:

• 4 weeks annual leave +5 days university holidays
• generous employer contribution to superannuation (up to 6.75%) (If over 9 month)
• flexible working arrangements
• professional development opportunities
• supportive working environment
• a wide range of retail discounts across shopping, entertainment and travel
• on-campus staff discounts
• living in revitalised Ōtautahi | Christchurch, Aotearoa New Zealand
• a unique working environment in a beautiful campus with access to UC facilities such as UC RecCentre and Staff Club at discounted rates plus onsite cafés and eateries, and more.

For more information, please visit us: https://www.canterbury.ac.nz/about-uc/work-at-uc/benefits-working-uc

For more information about Te Whare Wānanga o Waitaha | University of Canterbury, please visit https://www.canterbury.ac.nz/

The closing date for this position is: 7 April 2026 (midnight, NZ time)*Please note, applications will be reviewed as they are received, and interviews may take place before the close date.*

Pēhea te tono mai | How You Apply

Applications for this position must be submitted via our careers website and should include a cover letter and resume.

Please note, we do not accept applications by email, however we are happy to answer your queries in relation to the application process, please forward these to WorkatUC@canterbury.ac.nz

You must have Aotearoa New Zealand or Australian citizenship/permanent residency or hold a valid NZ work visa to be considered for this role.