Laboratory Manager – Administrative & Operations Support

2026 - 17:00 (Europe/Lisbon) Country: Portugal Type of Contract: Permanent Job Status: Full-time Is the job funded through the EU Research Framework Programme? Other EU programme Is the Job related to staff position within a Research Infrastructure? No Offer Description Fundação D. Anna de Sommer Champalimaud e Dr. Carlos Montez Champalimaud (Champalimaud Foundation), a private, non-profit research institution, is opening a call for a Laboratory Manager – Administrative & Operations Support . Eligible candidates must hold a Bachelor's (Licenciatura) degree and will be offered an employment contract with unknown term, within the scope of the research project entitled “CCTC – Comprehensive Cellular Therapy Centre”; with reference “PROJECT REF” - from the call Nº “AAC Lisboa2030-2026-2”, funded by the European Regional Development Fund (ERDF) (through the Lisbon Regional Programme (Lisboa 2030), under the Strategic Technologies for Europe Platform – STEP). The contract is to be entered into by and between the Champalimaud Foundation and the selected candidate in accordance with all applicable legislation, including Law-Decree 57/2016, of the 29 the of August of 2016 in its current edition and the General Labour Code, as well as the internal rules and regulations of the Champalimaud Foundation, taking into account the conditions set out in the above mentioned Law-Decree for the recruitment of PhD Holders within the scope of research projects funded by public funds The selected candidate will: We are seeking a Laboratory Manager to lead the administrative backbone of our GMP-grade Cell Center, ensuring seamless operations across procurement, scheduling, financial compliance, and regulatory administration. Working closely with GMP production, QC, and QA teams, the successful candidate will drive operational efficiency while maintaining full compliance with GMP standards and institutional requirements. Procurement & Inventory Management: Manage purchase orders and reagent, consumable, and equipment stock levels for GMP and research activities; coordinate with approved vendors to ensure timely delivery, cost efficiency, and compliance with supplier qualification requirements. Scheduling & Logistics: Plan and coordinate laboratory schedules, experimental setups, and personnel allocation across GMP and research teams; maintain shared facility booking systems and optimise utilisation of cleanroom and laboratory resources. Budget & Financial Control: Monitor departmental budgets, process purchase orders, and ensure adherence to institutional procurement and financial compliance frameworks; prepare periodic budget reports and financial summaries for department leadership. Regulatory & Safety Compliance: Ensure laboratory operations adhere to health and safety regulations, GMP/GLP requirements, and institutional policies; support audit and inspection readiness by maintaining accurate, complete, and up-to-date administrative records. GMP Documentation Support: Assist in maintaining and archiving GMP documentation, including SOP logs, training records, and vendor qualification files; support document control and change management processes in coordination with QA and QC teams. Team Administration & HR Coordination: Coordinate onboarding of new staff, manage leave tracking and scheduling, and support training administration across the Cell Center; act as administrative liaison between GMP operations and HR, finance, and IT departments. Vendor & Contract Management: Maintain the approved vendor list, coordinate qualification processes for new suppliers, and track contract renewals and service-level agreements to ensure uninterrupted supply of critical laboratory materials and services. Employer: Champalimaud Foundation Department: Cell Center GMP Unit Website: https://www.fchampalimaud.org Number and type of fellowships or contracts to be awarded: 1 contract Application closing date: November 23, 2026 at 5pm Lisbon time Expected position starting date: As soon as possible Required Education Level: Bachelor's degree Where to apply Website: https://docs.google.com/forms/d/e/1FAIpQLSduUoROdJIf0Bp0hGgOz7UN1zTxgQ2TFJheTBD… Requirements Research Field: Biological sciences Education Level: Bachelor Degree or equivalent Skills/Qualifications Minimum qualifications: Degree in cellular/molecular biology, biomedical sciences, life sciences management, or a closely related field Specific Requirements Essential skills: Demonstrated experience in laboratory administration or operations management, ideally within a regulated (GMP, GLP, ISO, or GCP) research or clinical environment Proficiency with ERP, procurement, or inventory management systems (MS Access, SAP, or equivalent) Strong financial literacy and budget management skills; hands-on experience with purchase order processing, cost tracking, and financial reporting in a research or clinical setting Familiarity with GMP, GLP, or equivalent quality frameworks; understanding of document control, vendor qualification, and regulatory record-keeping requirements Excellent organisational and multi-tasking skills; ability to coordinate across multiple technical teams and manage competing priorities in a fast-paced, GMP-compliant environment Maintain accurate reagent inventory and ensure proper labelling and documentation. Support all stages of cell therapy production in Grade A/B/C cleanroom environments Willingness to work in a fully gowning cleanroom environment if neccessary; flexibility for occasional international travel Strong project management skills; ability to coordinate across multiple technical teams simultaneously In-depth theoretical (desirable also practical) knowledge of GMP manufacturing, cleanroom operations, and aseptic technique in ATMP or cell therapy settings, prefered in TIL production Experience in batch record systems like MODA. Scientific Contribution: Contribute to technical reports, regulatory submissions, and continuous process improvement initiatives; willingness to travel internationally for training, knowledge transfer, and regulatory meetings Strong background in all laboratory techniques like ELISA, PCR, FACS to support the team, if necessary, hands on. Desirable skills that will also be considered: Advanced degree or postgraduate qualification in laboratory management an advantage Experience with manufacturing execution systems (Lonza MODA MES), LIMS or electronic document management systems an advantage Languages: PORTUGUESE — Level: Excellent Languages: ENGLISH — Level: Excellent Research Field: Biological sciences Additional Information Benefits Full immersion into a research excellence ecosystem with highly motivated researchers, supported by state-of-the-art technology and continuous development opportunities. Remuneration: The monthly remuneration to be attributed at a base gross salary of 2950 Euros, alongside a daily meal stipend of €9.50 issued through a meal voucher card, which may be increased with other funds, according to experience and performance. Maximum allowable duration: The employment contract is with an unknown term, and is expected to start within the 15 days after this call closing date. Notwithstanding, the parties may, at any time, wish to celebrate a permanent employment contract. The contract of employment resulting from this vacancy will expire due to the supervening, absolute and definitive impossibility of being given continuity if its respective funding is terminated without prejudice to the communication of its termination to the worker, in accordance with the provisions of article 345 of the Labor Code. Eligibility criteria National, Foreign or Stateless candidate(s) who hold a Bachelor's degree in Cellular/Molecular Biology, Biomedical Sciences, Life Sciences Management or other related scientific areas and a scientific and professional curriculum that reveals a profile appropriate to the activity to be developed. In case of PhD degrees awarded by foreign higher education institutions, the degree must comply with the provisions of Decree-Law No. 341/2007, of 12th of October, and all formalities established therein must be fulfilled by the deadline for application submission. Selection process Candidates will be screened to determine eligibility based on minimum qualifications listed in call. Candidates meeting minimum requirements will be scored according to the required application materials: CV 70% weighting, Motivation letter 20%, Interview 10% (in case of a tie). If provided, and if shortlisted, candidates’ referees may be contacted and may count towards evaluation. Application materials: CV and letter of motivation indicating 2 references (one single pdf document). Proof of qualifications (certificates) may be required at a later date for the formalization of the contract agreement. Degrees obtained abroad may need to be formally recognized in Portugal. How to apply: Candidates must complete the standard application form and submit a single annexed PDF document containing the application materials stated in the call. The call reference will be asked and not having may invalidate your submission. This call reference is: LabManager_GMPUnit.2026 Applications are also accepted in paper, sent or handed to the Fellows Support Office at the Champalimaud Centre for the Unknown, Avenida Brasília, 1400-038 Lisbon, Portugal. Notification of results All candidates will receive a receipt of acknowledgment within 7-10 business days. The highest scoring candidate will be notified by email or telephone. All other candidates will be notified solely by email of the final outcome of the recruitment process. After being notified, candidates will have 10 working days to present a claim for redress by email ( careers@research.fchampalimaud.org ). If no claim is received by the Champalimaud Foundation, the Evaluation Committee's decision will become definitive. Additional comments About Us Research is at the heart of the Champalimaud Centre for the Unknown, a modern research and clinical facility situated on the waterfront in Lisbon, Portugal. The goal of Champalimaud Research (CR) is to perform world-leading fundamental and translational research. Current research work is focused on the fields of neuroscience, physiology and cancer. Champalimaud Research comprises a team of over 400 scientists from around the world. English is the official language of the Centre. Lisbon’s sunny Atlantic Mediterranean climate, vibrant culture and high quality of life make this a great place to live and work. Relevant Institutional Information In line with our community guidelines and Equality, Diversity and Inclusion policy and Gender Equality Plan, no candidate may be privileged, favored, prejudiced or deprived of any right or excluded from any duty on the basis of age, sex, gender identity, sexual orientation, race/ethnicity, disability, chronic illness, language, nationality, territory of origin, family status (marital, pregnancy and maternity, having or not having dependents), socioeconomic situation, education, religion, political or ideological beliefs, trade union membership, or on any other grounds which are irrelevant to decision-making. Legal Notices The present call has the sole purpose of filling the indicated research position. This call may be canceled at any time on or before the jury’s evaluation of all eligible candidates and the recruitment process shall be concluded on the day of the full execution of the contract between the Champalimaud Foundation and the selected candidate. Work Location(s) Number of offers available: 1 Company/Institute: Champalimaud Foundation Country: Portugal Contact State/Province: Lisboa City: Lisboa Website: https://fchampalimaud.org/ Street: Avenida Brasília Postal Code: 1400-038