Position Highlights

The Health and Medical Education Program Professional III serves as the primary administrative support to the Program Director and faculty, working both independently and in close collaboration with program leadership to manage all administrative activities of the Complex General Surgical Oncology (CGSO) Fellowship. This role is responsible for overseeing the day-to-day operations of the fellowship programs, ensuring smooth program management, efficient communication, and adherence to all…

institutional and accreditation standards.

The Health and Medical Education Program Professional III serves as a key liaison between the program director and faculty; this role supports both residency and divisional initiatives. The role operates with a high degree of autonomy, exercises independent judgment, and may hold final decision-making authority on administrative matters. Incumbents in this position manage programs with a broader scope, increased complexity, and significant fiscal responsibilities, contributing directly to the ongoing success and accreditation compliance of the training program.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

Fellowship Program:

Interpret and implement ACGME, institutional, and program requirements; prepare accreditation documents and annual reports.
Manage daily operations, budgets, resources, and fellow files from recruitment through graduation; maintain alumni records.
Maintain and update New Innovations system (personnel data, duty hours, evaluations, rotation schedules, etc.).
Coordinate applicant recruitment, onboarding, orientation, and events (retreats, graduation, etc.).
Serve as liaison with faculty, hospital staff, and external agencies; support mentorship programs; act on behalf of Program Director when needed.
Prepare program manuals, promotional materials, and affiliation agreements; handle training verifications and visa processing.
Serve as point of contact for high-level inquiries relating to education programs, handling matters with confidentiality and diplomacy.

Operational activities for the Division of Surgical Oncology:

Provide high-level administrative support to Surgical Oncology faculty, including calendar management, meeting coordination, and travel arrangements.
Ensure timely submission of documents and materials to meet departmental and institutional deadlines (e.g., Banner, UArizona systems).
Coordinate and support communication across the division to maintain alignment with university procedures and requirements.
Assist in resolving day-to-day administrative challenges by evaluating options and providing guidance based on established university and department policies.
Serve as a point of contact for internal and external stakeholders regarding scheduling, documentation, and general operational support.
Support academic and clinical initiatives through effective communication, organization, and documentation.
Coordinate physician and fellow availability for assigned call schedules; create and distribute call schedules to physicians, hospital staff and residents; enter call schedule into QGenda.
Coordinate tumor board meetings, and other special projects as assigned.

Financial Oversight & Budget Management:

Manage the fellowships budget in coordination with the Program Director and business office.
Track expenditures, fellow stipends, travel, training funds, and reimbursements.
Assist faculty and fellows with travel authorizations, purchasing, and expense reimbursements.

Knowledge, Skills & Abilities:

Proficiency in Microsoft Excel, Word and Office.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

Bachelor's degree or equivalent advanced learning attained through experience required.
Five (5) years of relevant work experience is required.

Preferred Qualifications

Experience with UA Analytics and UAccess Manager Self Service is preferred.

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Lead Fellowship Coordinator- Department of Surgery

The University of Arizona

1200 E University Blvd, Tucson, AZ 85721, USA

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1200 E University Blvd, Tucson, AZ 85721, USA

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This is a Preview Listing…

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Grants to USA Entities for Resource Management Research

Grants to USA Entities for Research on Engineering Systems

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Grants to USA Entities for Intelligent Dynamic Systems Research

Grants to USA Entities for Civil Infrastructure Research

Grants to USA Entities for Nanochemistry, Supramolecular, and Macromolecular Chemistry Research

Grants to USA IHEs, Nonprofits, and Tribes for Chemistry Research on Life Processes

Grants to USA Entities for Chemical Computational Methods, Models, and Theory Research

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Society of Clinical Surgery 2026 Annual Meeting

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Lead Fellowship Coordinator- Department of Surgery

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