Lease Operations Manager

Job Description

The Lease Operations Manager is responsible for supporting real estate operations, construction project coordination, and lease administration across multiple sites. This position ensures effective scheduling, vendor coordination, cost tracking, and project reporting while maintaining organized records of purchase orders and invoices. Serves as the primary liaison with property managers, vendors, and internal stakeholders to ensure smooth execution of office, lease, and project-related activities. Monitors financial obligations such as rent payments and CAM charges, working closely with financial ops teams to ensure timely payment, and managing renewals and extensions by tracking lease expiration dates and coordinating future plans with leadership. Assists with the management of end-to-end transactions, ensuring smooth coordination between internal teams (legal, finance, operations) and external brokers.

Primary Responsibilities

• Serves as the primary point of contact with building owners, property managers and other key stakeholders.
• Coordinates project milestones and timelines and oversees project completion across multiple sites.
• Supports construction oversight through administrative and scheduling tasks.
• Reviews abstracts, and maintains accurate records of lease agreements, amendments, and related documents.
• Ensures compliance with lease terms, including rent payment schedules, operating expenses, insurance, and other obligations.
• Organizes and tracks project costs and works closely with finance to ensure accuracy of project spend and forecasts.
• Compiles and reports on project status, budget updates, and cost tracking.
• Monitors invoice payments, CAM charges, and other financial obligations. Coordinates with accounting teams to ensure timely payment of obligations.
• Tracks lease expiration dates, manages renewals, and coordinates with leadership team to determine future lease plans of each leased location.
• Assists in end-to-end real estate transaction process, by coordinating with brokers and internal teams.
• Assists with managing transaction timelines and deadlines, ensuring that all milestones are met in a timely manner.
• Supports daily office operations and facility needs, as needed.