Legal Coordinator, Office of the General Counsel

POSITION DETAILS

The Office of the General Counsel (OGC) at The City University of New York (CUNY) is the system wide resource for legal advice and representation. The OGC assists CUNY’s decision makers in advancing the University’s educational mission by providing expert, relevant and timely legal advice, guidance, and advocacy. The OGC provides legal assistance and advice to the Board of Trustees, the University’s central administration and its 26 constituent colleges, and its services touch all operational areas of the University and its campuses.

OGC is seeking a highly organized, dependable, and detail-oriented Legal Coordinator to assist CUNY attorneys with time-sensitive legal, regulatory, and compliance matters. Reporting to the General Counsel, or their executive designees, the Legal Coordinator performs a variety of confidential and deadline-driven administrative and legal support functions critical to the department's daily operations. The ideal candidate will demonstrate a commitment to public service, possess a strong understanding of legal procedures, and thrive in a dynamic, fast-paced environment.

In addition to the general duties outlined in the CUNY Title Overview, key responsibilities include, but are not limited to:

• Participate in legal research, analyze and compile factual data to support internal hearings, meetings, and routine matters.
• Assist attorneys in the preparation and drafting of standard legal documents, including pleadings, affidavits, discovery responses, contracts, and settlement agreements.
• Coordinate and manage attorney calendars, arrange virtual and in-person meetings, and ensure appropriate documentation and follow-up.
• Maintain confidential case files, organizational records, and legal databases with accuracy and discretion.
• Update policies, procedures, and internal reports; proofread documents to ensure accuracy, formatting, and consistency with legal standards, and participate in and document witness interviews.
• Serve as a liaison to internal University departments regarding legal inquiries, standard contracts, and procedural questions.
• Provide administrative support for special projects, internal trainings, and other duties as assigned.

NOTES:

1. Until further notice, this position is eligible for a hybrid work schedule.
2. This position is excluded from union representation in the collective bargaining unit.

QUALIFICATIONS

Minimum:

Bachelor’s degree required.

Preferred:

• At least two years of law office, legal or higher education experience, and/or related coursework.
• Demonstrated knowledge of legal terminology, contract and settlement agreement structures, and legal administrative procedures.
• Familiarity with higher education legal matters, including employment, contracts, compliance, governance, or internal investigation is strongly preferred.
• Proficiency in legal research tools (e.g., Westlaw, LexisNexis) and Microsoft Office Suite (Word, Excel, Outlook); familiarity with legal case management systems is a plus.
• Excellent organizational, communication, and interpersonal skills, with the ability to interact effectively with a diverse range of stakeholders.
• Strong writing, proofreading, and analytical skills with a high degree of accuracy and attention to detail.
• Ability to manage multiple priorities, meet deadlines, and exercise sound judgment with confidential information.
• A proactive, adaptable, and collaborative approach to work in a high-volume, fast-paced legal environment.

CUNY TITLE OVERVIEW

Provides assistance tracking and processing legal matters of various kinds.

• Organizes and maintains case or matter files, and all related documentation
• Assists in preparing for arbitrations and other proceedings
• Prepares and maintains form documents, such as contracts and specifications; handles the transmittal of same to appropriate parties
• Assists with legal and factual research, including internet research
• Maintains the security of highly confidential information as per College and University policies
• May assist with processing of contracts, affiliation agreements, leases, litigation records and subpoena files, employee and student disciplinary actions, human rights complaints, and other matters
• Performs related duties as assigned.

Job Title Name: Legal Coordinator - Paralegal

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt