Posting Details
Position Information
Position Title
Legal Operations Manager
Position Type
Regular
Job Number
SA91924
Full or Part Time
full-time 40 hours weekly
Fair Labor Standard Act Classification
Exempt
Anticipated Pay Range
$120,000- $135,000
Pay Range Information
Chapman University is required to provide a reasonable estimate of
the compensation range for this position. This range takes into
account a variety of factors that are considered in making
compensation decisions, including experience, skills, knowledge,
abilities, education, licensure and certifications, and other
business and organizational needs. Salary offers are determined
based on the final candidate’s qualifications and experience, as
well as internal equity and other internal factors. The anticipated
pay range is not a promise of a particular wage.
Position Summary Information
Job Description Summary
The Legal Operations Manager ( LOM ) provides competent
organizational and legal services support to the Office of General
Counsel ( OGC ). This position operates with a high degree of
professionalism and understanding of how to engage with internal
and external attorneys, as well as with administrative colleagues
at Chapman to support the General Counsel and legal team.
The role requires exceptional organizational skills, attention to
detail, prudent and independent judgment, and a commitment to
maintaining confidentiality and discretion. The role is responsible
for assisting in the organization of the delivery of legal services
and compliance initiatives and serving as an administrative
liaison, to help ensure the effective operation of OGC .
An ability to handle a wide variety of administrative projects with
minimal instruction is required. This position requires an ability
to work in a fast-paced environment, to identify appropriate
communication paths, and then to communicate effectively and
appropriately with office attorneys, outside counsel, and
administrators.
The position reports to the University’s General Counsel, but may
also report to other office counsel on individual tasks and
projects, as assigned by the General Counsel.
Responsibilities
- Represents the Office of General Counsel with exemplary
professionalism and confidentiality, and warmth and respect for
others
Manages calendaring of significant meetings for General
Counsel, in coordination with senior campus Executive
Assistants
Networks appropriately with EAs and other employees, in keeping
with confidentiality requirements, to help facilitate meetings and
project organization
Carries out office management tasks, including processing
expense reimbursements for payment, ordering supplies, and managing
mail
Helps to administer the OGC Protocol for campus access to legal
services, as appropriate
Processes engagement letters, organizes vendors for payment,
reviews bills for compliance with billing guidelines, processes
invoices for legal services, and tracks the associated budget
Identifies and proposes process improvements to enable the
efficient delivery of services by the Office of General
Counsel
Updates and maintains Office of General Counsel website
Administering the Organization of Legal Matters and
Facilitating Related Production of Documents
Tracks and organizes the administration of matters and related
documents.
Processes the administration of litigation and other legal
matters (e.g., creating files, assuring appropriate service of
process, assisting in reporting of matters to insurers, drafting
and distributing Hold Orders after attorney approval, and
coordinating follow-up steps in line with attorney direction)
Creates and manages internal litigation calendar and tracks
court dockets
Assists attorneys in reviewing subpoenas and discovery
requests, coordinates follow up with counsel to address scope as
needed, helps gather documents and reviews them to flag issues for
attorney attention, and prepares drafts of custodian of records
declarations
Assists in managing Intellectual Property-related
administration
Tracks and organizes documentation concerning visa application
support by Office of the Provost and coordinates Office of General
Counsel’s approval of associated legal services
Creates first drafts of internal legal reports, in line with
guidance and direction of General Counsel
· Accompanies General Counsel to certain meetings to take
minutes/notes
- Assists Office of General Counsel in executing compliance
initiatives by scheduling meetings, reviewing and summarizing
relevant documents, making task plans, tracking execution of tasks,
and/or conducting peer benchmarking
- Reviews and creates summaries of information, as assigned by
General Counsel, to inform legal advice and discussions
- Tracks and summarizes key legal updates from outside counsel
newsletters and other compliance sources for review by OGC
- Maintains contract templates
- Convert “best practice” templates from legal sources into first
draft Chapman versions for attorney review
Required Qualifications
- Bachelor’s degree or equivalent combination of education and
professional experience
- 5+ years previous experience supporting an executive leader in
a fast-paced environment
- Minimum of 5+ years of experience working within a General
Counsel’s Office, law firm, or similar legal environment, with
demonstrated experience providing support to a senior leader or
executive within the legal field.
- Advanced user of Microsoft Office and Adobe products
- Strong organizational skills, attention to detail and accuracy,
and ability to manage multiple projects simultaneously and
quickly
- Excellent written, verbal, and interpersonal communication
skills
- Ability to work effectively and independently under deadlines
and adapt to changing priorities while maintaining high-quality
standards
- Interest and ability to learn new tasks, skills, and areas, as
needed
- Ability to proactively engage with OGC attorneys and campus
administrators to facilitate completion of work
- Ability to identify issues and carry out solutions to assist
General Counsel and delivery of legal services
- Impeccable professionalism, tact, and judgment
- Ability to consistently maintain a high degree of
confidentiality in a variety of situations and matters
Desired Qualifications
Special Instructions to Applicants
At Chapman University, we believe collaboration thrives through
in-person engagement. This position is fully on campus, and
employees work alongside colleagues, faculty, students, and staff
each day to support our vibrant university community.
Chapman University is an equal opportunity employer that provides
equal employment opportunities to all individuals, regardless of
their protected characteristics. All qualified applicants and
employees are encouraged to apply and will receive consideration
for employment without regard to race, color, religion, age, sex,
sexual orientation, gender identity, gender expression, national
origin, ancestry, citizenship status, physical disability, mental
disability, medical condition, military and veteran status, marital
status, pregnancy, genetic information or any other characteristic
protected by state or federal law.
Applicants for Staff and Administrator positions must be currently
authorized to work in the United States on a full-time basis.
The offer of employment is contingent upon satisfactory completion
and outcomes of a criminal background screening and returning to
the Office of Human Resources a signed original acceptance of the
Chapman University Agreement to Arbitrate.
Minimum Number of References
Maximum Number of References
Pre-screening Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
- Resume
- Cover Letter
- 3 References Listed on One Page
Optional Documents