"Executive Assistant-2400602"

DIVISION OF HUMANITIES – PRO-VICE-CHANCELLOR

DIVISIONAL SERVICES AND ADMINISTRATION, OPERATIONS GROUP

-  Salary + 6.5% Superannuation + 5 weeks annual leave. 

-  Family friendly employer + on-site childcare opportunities. 

-  Ongoing professional development opportunities.

-  Work in a stunning, historic campus location. 

The role/Te mahi

This is an exciting opportunity for a professional and experienced Executive Assistant, Personal Assistant or Senior Administrator with a proven track record in delivering high-quality services and output at a senior level. 

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative support to the Pro-Vice-Chancellor, Division of Humanities. The ideal candidate will have exceptional communication skills, strong attention to detail, and the ability to thrive in an ever-evolving environment.

You will be a part of the wider Divisional Services and Administration team, flexibly providing administrative services across the University. A strong relationship focus, and commitment to continuous improvement will be critical to your success. 

Key responsibilities in this role include: 

•  Being the first point of contact for the Pro-Vice-Chancellor, anticipating needs, assessing, and prioritising requests with urgency.

•  Comprehensive inbox and diary management, triaging correspondence, supporting meeting administration, event coordination and organising travel arrangements.

•  Drafting high-level communication and documentation on a range of matters.

•  Troubleshooting and initiating action to facilitate resolution and problem-solving.

•  Serve as a liaison between the Pro-vice-chancellor and internal/external stakeholders, ensuring effective communication. 

Your skills and experience/Kā pūkeka me kā wheako

•  Are highly organised, with the ability to manage multiple demands while maintaining a high level of attention to detail.

•  Can triage and effectively manage or escalate relevant information or concerns.

•  Possess a high level of integrity and professionalism.

•  Demonstrate well-developed computing skills and proven competency with a range of software applications.

•  Thrive in a complex working environment that requires a high level of discretion, sensitivity, and interpersonal interaction.

•  Work proactively and supportively within a team to create a positive culture.

•  Possess a strong customer service focus and commitment to continuous improvement initiatives.

•  Are committed to working in a culturally safe and respectful manner and demonstrate an understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.

About our team/Mō te tīma

Executive Assistant roles are part of the Divisional Services and Administration Division, a team of highly skilled professional staff responsible for delivering an outstanding student and staff experience through high quality, effective service delivery to the University’s internal and external customers. 

The Pro-Vice-Chancellor, Division of Humanities, provides leadership, direction, and vision across the Humanities Division and University. 

Further details/Pūroko

This is a full-time (37.5 hours per week) permanent position, located in Dunedin. 

We offer a competitive salary, five weeks annual leave, a 6.75% superannuation scheme, and the ability to achieve real work/life balance. 

You must have the right to live and work in New Zealand to apply for this position. 

Applications from candidates with Māori and Pacific backgrounds or strong competencies in these areas are warmly encouraged.

For further information, or to discuss the role in confidence – please contact Kath McGilbert, Divisional Senior Manager, Divisional Services and Administration via the contact details below.

Application/Tono

To submit your application (including CV and cover letter) please click the apply button. Applications quoting reference number 2400602 will close on Sunday, 14 April 2024. 

Applications may be considered as they are received. The University reserves the right to close this vacancy at any time.

Additional Information

Contact: Kath McGilbert

Position details: Job Description

Further Information: Department Website

Create an email with a link to this vacancy: Create email

Location: About Dunedin

Primary Location NZL-SI-Dunedin

Employment Status Permanent 

Salary Level and Range Level 6 (Range of Appointments $70,602 to $76,668, Top of Range $82,849)

Organisation Client Services

Job Function Administrative