Library Business and Operations Manager

Job Details

UNO is Nebraska's public metropolitan research university - a university with strong academic values, diverse programs and learning opportunities, and significant relationships with our community that facilitate engaged teaching and research.

Library Business and Operations Manager
Please see Special Instructions for more details.
The University of Nebraska at Omaha is an Equal Opportunity Employer, committed to preventing and eliminating discrimination against employees and prospective employees based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. The University of Nebraska at Omaha does not condone or tolerate discrimination. In support of this policy, the University has implemented employment programs to recruit, employ, and promote qualified individuals based solely on their knowledge, skills, abilities and talents. These factors, along with our commitment to recruit, assess and select all candidates/employees using job-related criteria, ensure fairness, equal evaluation, and treatment in our selection decisions and processes.

Position Summary
The Criss Library Business and Operations Manager serves as the budget and financial manager, coordinator of personnel-related processes, internal operations lead, and serves in an advisory role to Library leadership. As budget and financial manager for the Library, the Business and Operations Manager oversees all state-aided, revolving, and auxiliary funds with budgets totaling over $6 million. This position also serves as the liaison with partners that are both on and off campus (e.g., procurement, accounting, human resources, academic affairs, grants accounting, University of Nebraska Consortium of Libraries accounting, University of Nebraska Foundation accounting). This position oversees the daily business operations for the Library including developing, implementing and monitoring a cohesive plan of fiscal accountability, human resource utilization, and space utilization to ensure that the Library remains fiscally sound and that day-to-day business activities run smoothly. This position has primary oversight of all personnel-related paperwork and is actively involved in facilities planning and projects.

Job Duties

Responsibility Area: Business Operations and Budget
Duties:
Responsible for leading the execution and development of all financial and business-related processes including budgeting, spending, contracts, projects, and future planning, for the Library:
- Monitor and track Library income (e.g., state-aided budget, fees, NU Foundation accounts, grants, etc.) and expenditures (e.g., collections subscriptions, technology, salaries and federal work study, furniture, supplies, etc.) from all sources and analyze to assess alignment with budget planning and opportunities for efficiency
- Prepare fiscal year and current budget and reports on Library finances as requested by Library leadership, Affairs, Business and Finance, etc.
- Departmental budgeting functions to include monthly oversight of cost center reports and balances
- Liaise with University of Nebraska Foundation to maintain information on fund agreements, monitor account balances, and prepare payment requests
- Provide Library leadership with financial information to assist in making sound financial decisions
- Effectively utilize digital systems (e.g., SAP, Ariba, Concur, Office 365, etc.) to process all library budget-related transactions (e.g., budget transfers, journal entries), reimbursements, purchasing and procurement, and run SAP reports
- Oversee purchases and procurement for Library units and building facility in coordination with the Library leadership team
- Provide guidance to Library staff with responsibilities for purchasing, procurement, and other budget/finance related matters
Monitor and reconcile p-card transactions for multiple users in the Library
Percentage Of Time 50
Essential Function: Yes

Responsibility Area: Personnel
Duties:
Oversee and administer Library processes associated with hiring, separations, and other personnel-related actions:
- Oversee and assist with processes related to requisitions for positions, searches and recruitment, on campus candidate interviews and travel, hiring and onboarding paperwork
- Develop and maintain standardized orientation and onboarding materials applicable across all Library units
- Prepare and process PAFs and other required forms to support hiring, separations, and other personnel actions
- Maintain employee personnel files
- Monitor and assist with vacation and leave requests, timecard entry, payroll issues, etc.
- Review and monitor personnel activities providing guidance to supervisors as needed
- Serve as a resource to leadership team on personnel matters and liaise with other campus offices (e.g., Human Resources, Benefits, Academic Affairs)
- Track student worker and work study usage across Library areas and allocation from campus
- Support Library committees with responsibilities for welcoming and helping employees
Percentage Of Time 25
Essential Function: Yes

Responsibility Area: Facility Operations
Duties:
- Oversee day-to-day operations within the Library
- Manages relationships with building partners (e.g., monitor space utilization, coordinate on any planned projects or renovations, communicate building operation and emergency information, lead activities to maintain engagement)
- Oversee coordination of Library emergency preparedness and response activities
- Work on assessment of building spaces and collaborate in the continuous development of engaging spaces for students, employees, and community members
Percentage Of Time 25
Essential Function: Yes

Required and Preferred Qualifications

Required Education
Bachelors degree
Required Experience
Minimum two years professional experience in business manager, business operations, or coordinator role.
Required License/Certification
NA
Required Additional Qualifications:
Must be proficient in a) Excel and able to execute basic bookkeeping and budget tracking functions, and b) Word and able to draft professional communications and correspondence. Must be well organized, attentive to detail, and able to manage sensitive information. Must be able to work independently with minimal direction and supervision. Must be able to work collaboratively with others.
Preferred Education
Masters degree in business or accounting
Preferred Experience
Five+ years experience with bookkeeping and budget tracking and/or office operations coordinator.
Preferred License/Certification

Applicant Documents
Required Documents
1. Resume
2. Cover Letter
Optional Documents