Logistics and Communications Assistant, Community of Scholars (Student)

Summary

The American University’s School of International Service (SIS) is seeking a responsible and proactive undergraduate or graduate student to join our team as a Logistics and Communications Assistant for the Community of Scholars (CoS) pre-college program. This role is ideal for someone who enjoys planning, supporting high-impact events, and ensuring smooth operations in a fast-paced academic environment.

The assistant will support an internationally diverse cohort of high school students in an intensive, two-week academic program, providing hands-on logistical support for faculty, students, families, and staff. Communications and social media responsibilities will support the program’s day-to-day operations and student experience.

The assistant will report directly to the Director and receive daily guidance and task assignments.

Essential Functions

1. Logistics and Program Support (Primary Focus)

• Support CoS faculty with classroom logistics and material needs.
• Coordinate arrangements for internal and external program events (e.g., speaker visits, site tours).
• Provide support to resident assistants during student activities and evening events.
• Assist with communications to students and families leading up to and during the program.
• Help with move-in, orientation, and closing events.
• Perform other duties as assigned by the Director to ensure program success.

2. Communications and Social Media

• Assist in managing content for the program’s official Instagram and Facebook pages.
• Provide real-time social media updates during the on-campus program (e.g., capturing photos/videos).
• Respond to routine inquiries via social media and program email using pre-approved guidance.

Position Type/Expected Hours of Work

• Part-time.
• 15 - 27 hours per week.

Required Education and Experience

• Currently enrolled as an undergraduate or graduate student.
• Excellent organizational and communication skills.
• Experience supporting events or managing logistics is a plus.
• Comfortable engaging with students, faculty, families, and external partners.
• Familiarity with Instagram and Facebook (content creation experience is helpful but not required).
• Able to work independently and as part of a team.

Additional Eligibility Qualifications

• Must be available in person during the on-campus program from July 6 - 17.
• Primary focus will be on daily program logistics, event coordination, and faculty support.