"Management Assistant, Academic and Student Affairs"

Management Assistant, Academic and Student Affairs

Company: Monroe Community College

Job Location: Rochester, 14623

Category: Administrative Assistants

Type: Full-Time

Company Description:

Monroe Community College is a unit of the State University of New York (SUNY) and is one of only nineteen community colleges across North America selected for board membership in the League for Innovation in the Community College. Founded in 1961, MCC prides itself on providing an affordable, quality education for more than 8,500 students in the Rochester area. MCC is a large institution offering over 100 programs across two main campuses, two specialized centers, and various community sites.

Monroe Community College expects and upholds equity, inclusion, and a sense of belonging in our educational programs, policies, campus life, employment, and community involvement. We believe diversity enriches our lives and leads to understanding and appreciating our differences and commonalities. To achieve academic and institutional excellence, we actively recruit, engage, and retain students, faculty, staff, and community partners who represent the diversity of our region, nation, and world. MCC embraces inclusion and diversity, offering activities and programs to enhance the personal and professional development of faculty, staff, and students. The College welcomes candidates committed to MCC's mission of access, academic excellence, and a desire to work in a diverse and dynamic environment.

Job Description:

Primary Functions:

Administrative Operations: Oversee administrative functions to ensure efficient daily operations. Review and improve job methods to streamline workflow and reduce costs. Responsibilities include drafting business correspondence, managing confidential and general office files, and scheduling meetings, conferences, and travel arrangements. Provide support to administrators in their involvement with professional organizations, which may include preparing meeting agendas and arranging meeting facilities. Special projects may also be assigned as needed.

Financial & Budget Management: Develop, review, and manage operational budgets; process and track purchases, budget transfers, and travel requests. Oversee the ordering and maintenance of office supplies and equipment. Monitor and assist with grant budgets and financial reporting. Additionally, support grant preparation and may serve as the primary contact for grant-related activities.

Student Affairs & Records Management: Partner with administrators and staff to resolve daily issues and concerns that arise with students. Manage confidential student records, including disciplinary actions, complaints, and CARE documentation. The position requires maintaining expertise in college systems, such as the student information system and Maxient, and also supports staff in obtaining and utilizing enrollment and retention data.

Event Planning & Support: Take a lead role in planning and executing Commencement, including providing on-site support on the day of the event. Assists with coordinating and supporting other divisional activities and events.

Reporting & Data Management: Prepares annual and ad hoc data reports as requested. Coordinate weekly and monthly updates related to enrollment and retention data.

Secondary Functions:

• Represents administrators at meetings, when requested
• Serves as backup support to the Vice President in the Executive Secretary's absence
• Performs additional duties as assigned by the Academic and Student Affairs Administrators

MCC Expectations:

• Adheres to the College Code of Conduct
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment
• Maintains technological competencies utilized by the College
• Commits to the philosophy of a comprehensive community college
• Commits to professional growth, which includes seeking ongoing training in diversity, equity, and inclusion to better serve students

Requirements:

Required Qualifications:

Must currently hold the Monroe County Civil Service title of Management Assistant or be reachable on the current eligible list for this title; OR

Graduation from high school or possession of an equivalency diploma, plus EITHER:

A. Five (5) years of paid full-time or its part-time equivalent professional* experience**, responsible for project or program management***, office management****; or program or project development and implementation; ****OR,

B. Graduation from a regionally accredited or New York State registered college or university with an associate's degree, plus three (3) years of professional experience as defined in A above; OR,

C. Graduation from a regionally accredited or New York State registered college or university with a bachelor's or master's degree, plus one (1) year of professional experience as defined in A above; OR,

D. Any equivalent combination of training and experience as defined by the limits of A, B, and C above. *Professional experience for the purpose of these minimum qualifications does not include secretarial, clerical, reception, or teller-type duties.

Preferred Qualifications:

• Working knowledge of Banner or other student information systems
• Working knowledge of Argos and/or Tableau
• Working knowledge of Microsoft Tools, including Excel
• Working knowledge of Maxient
• Experience assisting students to resolve complicated issues
• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information:

Job Type: Full-Time

Hours: 8:45 am to 4:45 pm, Monday through Friday

Salary: $55,938.96-$71,639.95

Pay Transparency Disclaimer: The posted salary range represents the full salary scale for this position, which includes all pay steps within the range. The starting salary for all new hires is typically at the entry-level figure, as determined by the step placement of the Collective Bargaining Agreement. Progression through the range occurs over time based on established criteria such as length of service and performance. This range is provided to give applicants an understanding of the potential earnings over the course of a career in this role.

MCC offers a Flexible Work Policy for benefit-eligible employees. Types of flexible work arrangements include flextime/staggered shifts, remote work/telecommuting, and compressed work schedules. The availability of flexible work arrangements varies by division, department, and position, based on business and operational needs. Limitations to flexible work arrangements are outlined in the official policy.

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short-term, temporary basis.

Notice Non-Discrimination

Annual Campus Security & Fire Safety Report

Application Instructions:

The following documents MUST be submitted to be considered for this position:

1. Resume/CV

2. Cover Letter

Please note: As part of the application process, all applicants will be asked to provide the contact information for 3 professional references. References will only be contacted after interviews have occurred and only for applicants who are considered as finalists for the opportunity they applied to.

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