Management Assistant Officer, Centre for Infectious Disease Emergency Response (1-year contract)

Job Description

Job Responsibilities:

1. Centre Operations and Administrative Support
   • Provide secretarial and administrative support to the Centre Director.
   • Provide general operational and administrative support for the centre, including efficient day-to-day office operations managing facility resources.
   • Manage processing via University systems, handling procurement, invoice processing, and expense claims.
2. Faculty Logistics & Event Coordination
   • Coordinate logistics for local and visiting faculty, encompassing flight itineraries and accommodation.
   • Execute on-ground logistics for academic courses, meetings, and centre events, including venue procurement, vendor liaison, and material preparation.
3. Enquiry Management and Communication
   • Manage departmental enquiries across various channels from prospective students, partners, and external stakeholders, providing accurate advisory on the Centre’s current and future training and educational offerings.
4. Marketing & Programme Support
   • Support CIDER’s marketing initiatives by assisting in the development, update, and distribution of promotional materials.
   • Coordinate on-site logistics for outreach activities, recruitment fairs, and programme exhibitions.
5. Information & Process Management
   • Update administrative workflows and standard operating procedures (SOPs) to enhance departmental efficiency.
   • Maintain and update department website with the latest information.

Qualifications

Job Requirements

• Diploma with more than 6 years in related field
• Proven experience in complex operations, academic administration, or event management.
• Strong working knowledge of institutional procurement and finance processing is key to seamlessly managing vendor contracts, class logistics, and faculty payments.
• Highly detail-oriented with a proactive, self-starter approach to anticipating operational needs, identifying logistical gaps, and setting and achieving goals.
• Clear communicator
• Proficient in the Microsoft Office Suite.
• Excellent Microsoft Excel and analytical skills required for rigorous data management, logistical tracking, and driving continuous improvement reporting.
• Skill managing social media accounts and website

Req ID: 34540