Manager, Administrative

Job Summary

The Electrical and Computer Engineering (ECE) Department in the John and Marcia Price College of Engineering is seeking an experienced and talented individual to join our team as an Administrative Manager. Under minimal supervision, this position is responsible for planning, organizing, directing, and/or controlling all aspects pertaining to administrative functions of the ECE Department's internal and external customer service, staff management, and financial management operations pertaining to areas including (but not limited to) data/records maintenance, supply management, transcribing/dictation, word processing, telecommunications, office equipment maintenance, and office support. Acts as a catalyst between the department and its customers and staff to ensure continuity and quality of service and care. The preferred applicant will have excellent written and verbal communication abilities, be self-motivated, professional, and have a service-minded mentality to help bring ECE's vision and mission forward.

About our Team

As a student-focused organization, it is the mission of the John and Marcia Price College of Engineering to prepare students for leadership positions and professional practice in academia, industry, and government; to improve the productivity, health, safety, and enjoyment of human life through leading-edge research; and to stimulate and grow the economy by providing qualified engineering professionals and by transferring the technologies developed in Price College of Engineering research to the private sector.

At the University of Utah Price College of Engineering, we ask a lot of our employees, which is why we give so much in return. In addition to your competitive salary, medical/dental/vision/life plan and up to 14.2% contribution to your retirement plan, we have the following perks:

• Flexibility: Some telework options and flextime schedules are available for all employees with supervisor approval. This position may be approved for working 1 day remotely per week after successfully completing the probation period.
• Office Culture: We have a highly collaborative office on the University of Utah campus. Employees have access to a full kitchen, and you have access to the Starley Cafe located in the Warnock Engineering Building for affordable and easy lunch options. We offer several opportunities to engage and get to know your co-workers. Dress code is relaxed business/casual—we want you to be comfortable.
• Wellness in action: Take advantage of our many health and wellness programs on-campus and virtually. This includes mental health and resiliency support, discount on outdoor recreation rentals and Eccles Student Life Center, nutrition services, and more.
• Community: Discounts and sometimes free admissions to arts, cultural, museum, lectures, and select sporting events on campus.
• Learning: In addition to the many free educational opportunities on campus, the University offers 50% tuition reduction for eligible employees and their families. We also offer professional development opportunities to develop your skills.
• Other benefits and services include: Flexible Spending Accounts (FSA), Supplemental Retirement Savings Plans [403(b), Roth 403(b), 457(b)], WellU Employee Wellness Program, Accidental Death and Dismemberment Insurance (AD&D), Supplemental Life Insurance, Employee Assistance Program (EAP), Long Term Care Insurance, Hyatt Legal Plans, UESP 529 College Savings Plan, Auto-Home Insurance, Family and Medical Leave Act.

Responsibilities

1. Forecasts, develops and implements policies and procedures in the areas of customer service, staff management and budgetary goals and objectives that are consistent with University of Utah's policies.
2. Markets and promotes new and existing programs and services to internal and external customers.
3. Participates in University-wide committees to establish customer service standards and administrative plans and policies.
4. Facilitates cooperative and collaborative community and institutional relationships.
5. Ensures customer satisfaction by analyzing complaints, concerns and suggestions and providing appropriate follow-through.
6. Develops departmental strategies consistent with the assigned departments continuous quality improvement program.
7. Ensures competency of staff through the development and/or presentation of educational programs and through on going staff performance evaluations.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor's degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four years of progressively more responsible management experience. Background knowledge of hiring department's area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required. Master's degree in a related area may be preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

(No specific preferences listed)

Special Instructions

(No specific instructions listed)