Manager, Administrative

Job Summary

Under minimal supervision, responsible for planning, organizing, directing and/or controlling all aspects pertaining to administrative functions of assigned department's internal and external customer service, staff management and financial management operations pertaining to areas including (but not limited to) data/records maintenance, supply management, transcribing/dictation, word processing, telecommunications, office equipment maintenance, and office support. Acts as a catalyst between the department and its customers and staff to ensure continuity and quality of service and care. The ideal candidate is a proactive self-starter who demonstrates a strong willingness to learn. This individual is capable of training colleagues on financial processes, while maintaining a high level of organization, accuracy, and attention to detail. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. This position will be in person at the University of Utah (SLC location) with the future possibility of a Hybrid option. This position may be updated/re indexed under Operations Program Managers (333) category. Regarding the education requirements: 1 year of education can be substituted for 1 year of related work experience. Masters degree not required. 2-3 years of financial office experience, payroll experience, and RPT (Retention, Promotion, and Tenure) experience.

Responsibilities

• Process Pay agreements and monitor payroll process.
• Ongoing financial and pay agreement training.
• Post staff and faculty position.
• Onboard/Offboard Staff, setting-up training schedules.
• Develop departmental training procedures and job distribution.
• Processes all faculty hiring documentation and process.
• Assists with faculty recruitment coordination may include but is not limited to schedule meetings, travel, and other expenditures.
• Assists with RPT process (faculty retention, promotion, tenure).
• The administrative matters regarding day-to-day operations and procedures for university department.
• Maintains Tuition Benefit Program (working with faculty & students, implement and keep up with requirements.
• Provides administrative support to upper-level department management by scheduling appointments, coordinating meetings, conferences, retreats, and other department events.
• Maintain Personnel forms/personnel directory.
• Manages & prepares CAV reports.
• Processes Activity set-up with start-up funds.
• Cross training and backup with front desk, and other areas as needed.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. This position will be in person at the University of Utah SLC location with the future possibility of a Hybrid option. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor's degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four years of progressively more responsible management experience. Background knowledge of hiring department's area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Completion of provided supervisory training within one year of employment may be required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Master's degree in a related area may be preferred.