Negotiation: Leads or coordinates business and
commercial negotiations with vendors and other external parties to
obtain favorable terms, pricing, service levels, and conditions
within delegated authority; coordinates legal terms and legal
issues with the Office of General Counsel, as appropriate.
Compliance: Ensures contract processes and documentation
comply with applicable local, state, and federal requirements,
University policies and procedures, procurement requirements, and
delegated contracting authority.
Risk Mitigation: Reviews contracts to identify business,
financial, operational, compliance, and contractual risks;
recommends appropriate business terms and risk-mitigation measures
and escalates legal questions or nonstandard legal provisions to
the Office of General Counsel.
Stakeholder Communication: Serves as a resource to
University departments regarding contract requirements,
responsibilities, approvals, obligations, deliverables, and
deadlines; provides guidance and training on contract management
processes and procedures.
Record Keeping: Maintains complete, accurate, and secure
contract records in the University’s designated contract repository
or Contract Lifecycle Management ( CLM ) system, including executed
agreements, amendments, approvals, key dates, renewal notices, and
close-out documentation.
Contract Performance and Vendor Management: Monitors or
coordinates monitoring of vendor performance, deliverables, service
levels, key milestones, financial obligations, and other contract
requirements; supports documentation and resolution of performance
issues, disputes, corrective actions, and remedies.
Contract Development and Review: Prepares, reviews,
revises, and coordinates contract documents, scopes of work,
amendments, renewals, and related documentation using approved
templates, standards, and procedures.
Cross-Functional Coordination: Collaborates with
Procurement, the Office of General Counsel, Risk Management,
Information Technology, Finance, academic and administrative
departments, and other subject-matter experts to obtain required
reviews and resolve contract issues.
Controls and Reporting: Develops and maintains contract
tracking, performance measures, dashboards, reports, and management
information related to contract status, cycle time, expirations,
renewals, obligations, compliance, and other key
contract-management indicators.
Policies, Procedures, and Continuous Improvement:
Assists in developing, implementing, and updating contract
management policies, procedures, templates, playbooks, standards,
workflows, and internal controls; identifies opportunities to
improve contract cycle time, consistency, compliance, and customer
service.
Contract Close-Out and Renewal: Coordinates timely
contract renewals, extensions, amendments, terminations, and
close-out activities, including confirmation of final deliverables,
outstanding obligations, documentation, and required
approvals.
Transitions & Handoffs: Coordinates the transition
of executed contracts into the procure-to-pay process; ensures
applicable contract information is communicated to Procurement and
the requesting department; monitors the timely establishment of
required purchase requisitions and purchase orders; and verifies
that purchase orders appropriately reference and are consistent
with the executed contract.
Other Duties: Performs other job-related duties as
assigned.
% FTE
1.0
Hiring Range
$98,509.22-$128,061.99
Education
Required:
Bachelor’s degree from an accredited college or university in
Business Administration, Public Administration, Finance,
Accounting, Supply Chain Management, Law, or a related field.
Preferred:
Master’s degree, Juris Doctor, or other advanced degree in a
related field.
Required Licensing/Certification
Preferred:
- Certified Texas Contract Manager ( CTCM ) certification and/or
Certified Texas Contract Developer ( CTCD ) certification, or
ability to obtain an applicable certification within a timeframe
established by the University.
Knowledge, Skills, and Abilities
Knowledge:
Working knowledge of contract administration principles,
procurement practices, contract terms and conditions, compliance
requirements, and contract lifecycle management.
Skills:
Strong negotiation, analytical, problem-solving, organizational,
project-management, and customer-service skills; ability to manage
multiple contracts and priorities in a deadline-driven
environment.
Technology: Proficiency with Microsoft Office or comparable
productivity software and experience using enterprise,
e-procurement, document-management, or Contract Lifecycle
Management ( CLM ) systems
Communication: Excellent written and verbal communication
skills, including the ability to explain contract requirements and
work effectively with University departments, vendors, and
professional staff.
Work Experience
Required:
Five (5) years of progressively responsible experience in contract
administration, contract management, procurement, strategic
sourcing, or a closely related field, including experience
reviewing, developing, negotiating, or administering
contracts.
Preferred:
- Experience managing contracts in public higher education, Texas
state government, or another public-sector environment.
- Experience with complex, high-value, high-risk, or
institution-wide contracts and vendor performance management.
- Knowledge of State of Texas procurement and contracting
requirements and public-sector contract management practices.
- Experience developing contract-management policies, procedures,
training, performance measures, or process improvements.
- Experience with enterprise resource planning ( ERP ),
e-procurement, or Contract Lifecycle Management ( CLM )
systems.
Working/Environmental Conditions
Routine office environment with frequent interaction in athletics
and event settings.
Evening, weekend, and holiday work required.
Travel may be required.
Sitting or standing for extended periods.
Occasional lifting of light to moderate weight.
Use of video display terminal.
Desired start date
Position End Date (if temporary)
Posting Detail Information
UA EEO Statement
It is the policy of Texas Southern University to provide a work
environment that is free from discrimination for all persons
regardless of race, color, religion, sex, age, national origin,
individuals with disability, sexual orientation, or protected
veteran status in its programs, activities, admissions or
employment policies. This policy of equal opportunity is strictly
observed in all University employment-related activities such as
advertising, recruiting, interviewing, testing, employment
training, compensation, promotion, termination, and employment
benefits. This policy expressly prohibits harassment and
discrimination in employment based on race, color, religion,
gender, gender identity, genetic history, national origin,
individuals with disability, age, citizenship status, or protected
veteran status. This policy shall be adhered to in accordance with
the provisions of all applicable federal, state and local laws,
including, but not limited to, Title VII of the Civil Rights
Act.
Manual of Administrative Policies and Procedures
Close Date
Open Until Filled (overrides close field)
Yes
Special Instructions to Applicants
Open to all applicants.
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a Bachelor’s degree from an accredited college or
university in Business Administration, Public Administration,
Finance, Accounting, Supply Chain Management, Law, or a related
field?
- * Do you have five (5) years of progressively responsible
experience in contract administration, contract management,
procurement, strategic sourcing, or a closely related field,
including experience reviewing, developing, negotiating, or
administering contracts?
- * Do you have a Master’s degree, Juris Doctor, or other
advanced degree in a related field?
Applicant Documents
Required Documents
- Resume
- Cover Letter/Letter of Application
- Official Transcripts
Optional Documents
- Other Document
- Reference Letter 1
- Reference Letter 2
- Reference Letter 3
