"Manager, Facilities Management"

Job Details

Facilities Management

Job Summary

Manager, Facilities Management

Direct/Manage/Supervise the overall operation and maintenance of building, equipment, and grounds. Maintain compliance with all procedures, policies, and regulations and ensure timely response to regulatory issues and inspection findings. Plan facilities' organizational structure to accommodate growth and change in priorities. Determine needs for equipment leases, purchases, and services. Negotiate contracts with vendors and maintain vendor relationships. Ensure that projects meet specifications and budgets. Ensure that necessary licenses and permits are obtained. May act as liaison to leasing and property management organizations and planning commissions. May also be responsible for facilities' security, in the absence of dedicated security staff. First-level manager. Manages the activities of supervisors and/or individual contributors. Responsible for hiring, firing, performance appraisals, and pay reviews. Broad knowledge of the field with demonstrated leadership skills.

Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience. This is a Manager-Level position in the Management track.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Manager, Facilities Management Direct/Manage/Supervise the overall operation and maintenance of building, equipment, and grounds. Maintain compliance with all procedures, policies, and regulations and ensure timely response to regulatory issues and inspection findings. Plan facilities' organizational structure to accommodate growth and change in priorities. Determine needs for equipment leases, purchases, and services. Negotiate contracts with vendors and maintain vendor relationships. Ensure that projects meet specifications and budgets. Ensure that necessary licenses and permits are obtained. May act as liaison to leasing and property management organizations and planning commissions. May also be responsible for facilities' security, in the absence of dedicated security staff. First-level manager. Manages the activities of supervisors and/or individual contributors. Responsible for hiring, firing, performance appraisals, and pay reviews. Broad knowledge of the field with demonstrated leadership skills. Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience. This is a Manager-Level position in the Management track. Job Code: M22603 Grade: M17

Essential Functions

1. Facilitate cooperative and collaborative relationships with clients and other institutional stakeholders through commercial property and lease management.
2. Direct day to day workflow for a staff of twelve (12).
3. Vendor performance and contract management. Develop and manage relationships, be the expert on scopes of work, quoted costs, and contract specifications. Advocate for REA in effectively managing contracts and service agreements with vendors who provide janitorial, landscaping, snow removal, pest control and other services.
4. Partner with REA's construction team to review project drawings and specifications, and facilitate appropriate safeguards and notifications for building occupants.
5. Ensure the effective preventative maintenance of building systems; including the development and support of a robust PM system.
6. Strive for 100% up time in ~1M square feet of office, lab, clinical, and vivarium environments.
7. Provide Life Safety for University employees through IAQ testing, culinary water testing, fire system testing, electrical, plumbing, and HVAC systems.
8. Create and manage a 10-year Capital Improvement Plan for each assigned property.
9. Develop and implement customer service, staffing and financial objectives for assigned departments consistent with the University's goals and objectives.
10. Manage departmental budgets, estimate budgetary requirements for special projects and oversee purchases and inventory.
11. Implement and administer new and existing department programs and services to internal and external customers. Evaluates program effectiveness. May carry out and implement logistic plans and procedures to ensure that internal university and external entities' needs are met.
12. Assume authority and performs functions of the department's executive director in his absence.
13. Participate in the development and interpretation of department policies to ensure compliance with the University's policies and regulatory requirements. May authorize exceptions to department policy and procedures related to assigned departments. Ensure compliance with Federal and State regulations.
14. Establish internal objectives and implement procedures to meet goals. Assist in setting department short and long-term goals.
15. Oversee department staff management including recruitment, performance evaluations and retention of staff.
16. Ensure customer satisfaction by analyzing customer complaints, concerns and suggestions. Provide appropriate follow through to ensure quality customer service.
17. Authorize the purchase and implementation of new technology, resources and equipment.
18. Serve as part of the department management team.

Problem Solving

The problems and solutions encountered by this position vary depending on the area and structure of the department. This position frequently addresses problematic situations and often acts a mediator or a negotiator. A critical function for this position is drafting, reading, interpreting, and understanding commercial lease agreements, amendments, and addenda, as well as service agreements and contracts. It is crucial that the incumbent applies these skills and abilities to understanding the needs of the customers and determining what actions are appropriate from the Landlord's perspective. The role requires critical thinking, data analysis, financial management, collaboration and communication.

Comments

The incumbent must be proficient in making daily operational decisions in assigned area to ensure compliance of current regulations and guidelines, including familiarity with OSHA, ADA, NFPA, NEC, and ASHRE regulations and requirements.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Manager, Facilities Management: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Preferences

Special Instructions

Requisition Number: PRN43847B
Full Time or Part Time? Full Time
Work Schedule Summary: Monday-Friday on site support of staff and tenants. Office hours variable between 7am-6pm. 24/7 availability to assist Property Managers, Senior Engineer, and On-Call staff.
Department: 01744 - District Operations
Location: Campus
Pay Rate Range: 48,000- 88,000
Close Date: 3/15/2026
Open Until Filled:

To apply, visit https://utah.peopleadmin.com/postings/193760