"Manager, Finance & Administration"

Manager, Finance & Administration

Company: The University of Arizona

Job Location: Tucson, 85724

Category: Business and Financial Services

Type: Full-Time

Posting Number: req23959

Department: ALVSCE Administration

Location: Main Campus

Address: 1140 E South Campus Drive, Tucson, AZ 85721 USA

Position Highlights

The College of Agriculture, Life & Environmental Sciences (CALES) is seeking a growth-minded and innovative Manager, Finance & Administration to oversee the financial activities for two academic the Norton School of Human Ecology (HECL) and Agricultural Education, Technology & Innovation (AETI). In addition to providing strategic partnership with each unit lead, this position will oversee financial statements, budgets, reporting and analysis that directly impact the instruction, research and extension mission based activity within the units. Attention to detail with the ability to understand the big picture is crucial for success. A positive attitude, grounded in commitment to customer service excellence is essential to this position. The successful candidate should be skilled in financial management, budgeting, forecasting, and managing multiple projects with competing deadlines in a fast-paced, college-level office.

The University of Arizona has established a Flexible Work Initiative click here to further explore options that support our employees while allowing them to successfully carry out day-to-day operations. This position is eligible for flexible scheduling. Flexible Work Arrangements will be evaluated every six months, or as needed to assess department workforce needs.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Lead fiscal officer for two academic units providing leadership, enforcing policy and providing creative solutions. Managing daily operations related to budgeting and finance, personnel funding, compliance and long-term strategy implementation including:

• Monthly account reconciliation of both UA and UA Foundation accounts.
• Fiscal officer level approval of financial and student award transactions in accordance with all university, college, and sponsor guidelines.
• Manages and coordinates bi-annual inventory for 2 academic units.
• Keep up to date on relevant policies and procedures.
• Supervision of 2 business staff, planning and leading daily operations, providing direction, training, and professional development opportunities.
• Special projects and additional duties as needed.

Budget & Finance Implementation:

• Establish and revise annual budget for both academic units.
• Contributes to multi-year budgeting and planning through the Anaplan process.
• Develop and implement other budget plans and enforce policies as needed.
• Clear communication on budget & financial information to academic unit heads.
• Financial forecasts based on instruction and research metrics.
• Determine resource allocations within both academic units based on financial analysis.
• Leads and supports implementation of new financial systems, tools or policy rollouts at college and university level.

Process Improvement:

CALES strives for continual process improvement to enhance efficiency and partner in the success of our mission. The Finance & Business Partner Manager is expected to contribute to this by understanding the work and goals of the clients and consistently look for ways to streamline processes and procedures. Expectations are also to partner with other colleges, departments, and University leadership.

• Working in alignment with School Director and Unit Head to set long-term financial and operational goals for each unit.
• Providing unit and college leadership financial expertise and advice to influence decision-making.
• Conducts financial analysis of instruction metrics including scenario planning, market trend analysis, and forecasting and help unit and college leadership understand unit performance.

Post-Award Grant/Contract Management:

• Work with ALVSCE Research Administration to route proposals.
• Liaison with faculty/PI and Sponsored Projects Administration.
• Ensure compliance with post-award activity.

Knowledge, Skills, and Abilities (KSAs):

• Ability to effectively communicate financial information to audiences with varying levels of understanding.
• Knowledge of supervisory best practices and techniques.
• Ability to solve problems and work independently as well as in a team setting.
• Ability to work with competing and changing priorities while still meeting deadlines.

Minimum Qualifications

• Bachelor's degree
• Five years of related work experience, including two years of managerial experience, or equivalent combination of education and work experience.
• Must have a valid driver's license and ability to drive according to the University Fleet Safety Policy.

Preferred Qualifications

• Experience working with UAccess Systems.
• Experience working in higher education.
• Experience in Microsoft Office products, specifically Excel.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Finance

Benefits Eligible: Yes - Full Benefits

Rate of Pay: DOE

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade 11

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level M2

Job Family Finance Business Partner

Job Function Finance

Type of criminal background check required: Fingerprint criminal background check (security sensitive due to job duties)

Number of Vacancies: 1

Contact Information for Candidates Janis Rutherford Assistant Dean, Finance and Administration jmathias@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.