Manager, Flight Data and Certification

Job Description

As Embry-Riddle Aeronautical University marks its Centennial, we proudly celebrate 100 years of advancing the future of flight and aerospace education. With vibrant residential campuses in Daytona Beach, Florida, and Prescott, Arizona — along with a Worldwide network spanning nearly 120 global locations — Embry-Riddle stands as the world’s largest aviation and aerospace university.

For a century, we have led innovation in STEM education, serving more than 30,000 students around the globe. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space empower the next generation of leaders to shape the future of flight, exploration, and discovery.

The Opportunity

Embry-Riddle Aeronautical University’s Prescott Campus is seeking a highly organized, analytical, and student-focused professional to serve as the Manager, Flight Data & Certification / FAA Testing Center within the Flight Department.

This leadership role is responsible for overseeing Flight Data & Certification operations and the FAA Testing Center while ensuring compliance with FAA Part 141 requirements, university standards, TSA regulations, and certification processes supporting more than 1,200 flight students annually.

The position plays a vital role in maintaining operational efficiency, supporting student progression, and ensuring the integrity and accuracy of flight training documentation and certification records.

Primary Responsibilities

• Produce, analyze, interpret, and distribute operational data and reports utilizing ETA, RMS, and other departmental systems to support Flight Department operations, strategic planning, and continuous improvement initiatives.
• Prepare and produce biannual FAA Part 141 recertification reports and maintain TSA clearance processes to ensure compliance with all regulatory requirements.
• Manage the daily operations of the Flight Data & Certification office and FAA Testing Center, including oversight of records management, certification processes, and operational workflows.
• Maintain and audit student flight training records to ensure compliance with FAA Parts 141, 142, and 61, university standards, and applicable regulatory requirements.
• Oversee the preparation and validation of student certification documentation, including FAA Form 8710 applications, temporary and permanent airman certificates, graduation certifications, and supporting regulatory records.
• Coordinate flight course registration and FACR alignment in collaboration with Scheduling and the Office of the Registrar to support student throughput and operational readiness.
• Serve as a liaison between Flight Operations, Scheduling, Training, and university departments to support student progression and resolve operational or scheduling conflicts.
• Support student onboarding activities including orientation, flight check-in, and training readiness processes.
• Provide front-line support to students, instructors, and staff regarding certification requirements, registration, scheduling coordination, and FAA application processes.
• Serve as an FAA testing proctor and support FAA, TSA, internal, and external audits.
• Supervise Flight Data & Certification staff and student employees, including training, scheduling, performance management, and operational support.
• Maintain positive working relationships with FAA Principal Operations Inspectors (POIs), TSA representatives, PSI representatives, university leadership, and external stakeholders.

Qualifications

• Bachelor’s degree in Records Management, Compliance Administration, Business, Aviation Administration, or a related field, or an equivalent combination of education and experience.
• Three to five years of administrative, records management, compliance, student support, operations coordination, or related professional experience required.
• Strong analytical and organizational skills with experience utilizing Microsoft Excel, Access, Word, Outlook, PowerPoint, and database systems.
• Ability to manage multiple priorities in a fast-paced operational environment while maintaining exceptional attention to detail and regulatory compliance.
• Demonstrated ability to work collaboratively across departments and provide exceptional customer service to students, faculty, staff, and external partners.
• Experience in aviation operations, FAA compliance, higher education administration, records management, student services, or data analytics preferred.

Application process/requirements

Please attach all relevant materials to your application when you apply online. Complete submissions include: Cover letter, Full Resume, Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process).