"Manager of Accounting Services"

Job Summary:

Reporting to the Director of Finance, the Manager of Accounting Services is responsible for directing and coordinating Accounts Payable (AP) activities for the College. Acts as a departmental decision-maker regarding AP issues and special projects. Applies principles of accounting to analyze financial information and prepare financial reports.

Primary Duties and Responsibilities:

Essential Performance Requirements

• Maintains AP with proper internal control procedures and appropriate security measures
• Assists in the planning, administering, managing, and evaluation of AP procedures, processes, and daily duties
• Oversees the processing of all AP payments including both paper check and electronic payments
• Conducts verification of vendor ACH forms
• Reviews all invoices before payments are issued
• Runs variance reports for AP and checks for duplicate invoices
• Balances the AP check runs
• Processes unclaimed property for uncashed checks as required by the State
• Issues the annual 1099 forms as required by the Internal Revenue Service
• Assists the Director with the preparation of the annual comprehensive financial report
• Processing requisitions for the Finance Department
• Maintains and orders supplies for the Finance Department
• Communicates effectively on a variety of complex matters by way of email, telephone, or in-person

General Supervision and Management

• Supervises AP including hiring, training, and evaluating staff

Service Excellence

• Participates on behalf of the College in external community organizations and associations as assigned to support the Essential Performance Requirements
• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
• Completes all required training and professional development sessions sponsored through the Tarrant County College (TCC) Institute
• Supports the mission, values and 3 goals, and 8 principles of the College

Supervision

• Works under the general supervision of the Director of Finance

*Performs Other Related Tasks as Required

*The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications:

• Bachelor's degree in business administration or accounting
• Five (5) years of working experience related to the Essential Performance Requirements
• Two (2) years of experience supervising (e.g., managing, evaluating the performance of others)

Preferred Qualifications:

• At least one (1) year's working experience in college/public sector accounting including accounts payable
• At least one (1) year's working experience in college and university accounting principles, State and Federal grant reporting, and use of automated accounting and reporting systems

Knowledge, Skills and Abilities:

• Ability to work effectively in a collaborative environment
• Ability to think critically to effectively solve and communicate problems in a fast-paced environment where the demands for work are varied, and unpredictable in scope and volume
• Ability to analyze data and provide sound recommendations based on policy, procedure, practice, and existing regulations
• Ability to delegate work appropriately to faculty and staff to meet College and campus deliverables
• Ability to use computer applications and enterprise systems, including proficiency with word processing, spreadsheet, and presentation software
• Skilled in excellent customer service and interpersonal skills

Physical Demands and Work Environment:

Physical Demands

The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

Accommodation/EEO Statement:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.