Manager of Flight Scheduling

Job Description

Embry-Riddle: Celebrating 100 Years of Leadership in Aviation and Aerospace

As Embry-Riddle Aeronautical University marks its Centennial, we proudly celebrate 100 years of advancing the future of flight and aerospace education. With vibrant residential campuses in Daytona Beach, FL, and Prescott, AZ — and a Worldwide network spanning nearly 120 global locations — Embry-Riddle stands as the world’s largest aviation and aerospace university.

For a century, we have led innovation in STEM education, serving more than 30,000 students around the globe. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space empower the next generation of leaders to shape the future of flight, exploration, and discovery.

As we launch our next century, we remain committed to excellence, innovation, and preparing graduates who will transform industries and redefine what is possible.

The Opportunity

The Flight Scheduling Manager is responsible for overseeing daily scheduling operations for student activities, including flights, simulators, and oral exams. This role provides detailed operational data and analytical support to the Department Chair, Assistant Chair, Chief Instructor, Director of Maintenance, and Director of Scheduling to ensure efficient and effective allocation and utilization of resources.

Key Responsibilities:

• Supervise geographically dispersed site leaders responsible for daily scheduling operations, including schedules, checkrides, aircraft, simulators, and instructors
• Oversee scheduling office staff, including full-time employees and part-time student workers
• Maintain and record student availability, both within and outside assigned flight blocks, including ground sessions
• Track instructor availability and unavailability within and outside scheduled work shifts
• Allocate daily flight resources to support operational needs
• Prepare and deliver periodic reports to the Department Chair
• Generate recurring daily, weekly, and monthly reports on aircraft, simulator, and instructor utilization
• Conduct ad hoc analysis of resource constraints and surpluses (daily, weekly, monthly, and annually) to support budgeting, student retention initiatives, and institutional audits/requirements
• Manage flight system data, including synchronization and validation
• Serve as a liaison between flight scheduling and other departments
• Recruit and hire staff to support a seven-day operation

Operational Duties:

• Develop daily schedules of approximately 300 flight lessons using flight training software to ensure efficient operations
• Ensure optimal utilization of instructors, aircraft, simulators, and oral exam rooms across multiple ramp locations
• Monitor and coordinate practical flight tests, including scheduling checkrides
• Verify accuracy of student flight blocks and availability, including proper rounding days when required
• Coordinate scheduling for special events requiring flight resources, such as discovery flights, tours, and summer programs
• Perform other duties as assigned

Perks Await You at Embry-Riddle!

• Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health—because your journey to wellness should be rewarding! Buckle up for a healthier, happier you!
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
• Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period.
• Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.

Qualifications

Required Education and Qualifications:

• Bachelor’s degree required
• 3–5 years of relevant work experience
• Strong management, organizational, public relations, technical, and problem-solving skills
• Demonstrated analytical skills with in-depth knowledge of information systems
• Proficiency in Microsoft Office Suite, including Access, Excel, PowerPoint, Word, Outlook, and general internet applications

Preferred Qualifications:

Experience with Campus Solutions and ETA systems

Application process/requirements

To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R311202. Please attach all relevant materials to your application when you apply online. Complete submissions include:

• Cover letter
• Full Resume
• Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)