Company Description
By working at Harvard University, you join a vibrant community that
advances Harvard's world-changing mission in meaningful ways,
inspires innovation and collaboration, and builds skills and
expertise. We are dedicated to creating a diverse and welcoming
environment where everyone can thrive.
Why join the Harvard Faculty of Arts and Sciences?
The Faculty of Arts and Sciences (FAS) is the historic heart of
Harvard University. It is the home of Harvard’s undergraduate
program (Harvard College, founded in 1636) as well as all of
Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate
School of Arts and Sciences, founded in 1872), Harvard Athletics
and the Division of Continuing Education. The 40 academic
departments and 30+ centers of the FAS support a community
unparalleled in its academic excellence across the broadest range
of liberal arts and sciences disciplines. Together, the FAS seeks
to foster an environment of ambition, curiosity and shared
commitment to knowledge and truth that elicits excellence from all
members of our community and prepares the next generation of
leaders through a transformative educational experience.
Job Description
Job Summary
This position leads a team of Research Portfolio Managers (RPMs)
and Senior RPMs, providing expert support and guidance, strategy,
and process development with focus on post-award management and
compliance with school, university and sponsor guidance.
Profile: Has acquired depth and breadth of specialization
within the field. Lead comprehensive operations and serve as a key
resource within department or school. May serve in supervisory
capacity.
Knowledge: Apply broad and specialized knowledge to develop
and refine practices, processes, and metrics. Serve as a subject
matter expert or project lead.
Complexity: Lead large and complex projects, often crossing
functional boundaries; develop solutions to complex challenges and
advise on policy development and implementation. Responsible for
advanced analysis and oversight of major initiatives
Autonomy: Develop methodologies for others, consult with
senior management on project objectives, mentor colleagues, deliver
advanced research solutions. Recommend policy and process
improvements
Interaction: Facilitate broad dialogue across teams or
departments on difficult, complex, or sensitive matters,
collaborate with others and drives matters to conclusion, and
advise on developing plans and implementation methods.
Job Responsibilities Include:
- Manage and supervise research administration team
- Plan workflow and assign portfolio to team members, adjusting
as needed
Lead the resolution of complex research administration problems
and guide team of RPMs/Sr. RPMs to generate compliant
solutions
Manage all aspects of individual and team performance by
setting standards and expectations around performance, leading
annual reviews, and creating pathways to professional growth.
In partnership with department unit leaders, lead hiring
efforts and build a strong and effective team.
- Strategize and establish process/policy for effective research
administration
- In partnership with senior school leadership, set strategies
and recommend processes for coordinated interaction with offices
such as FAS Finance, OSP, OTD, RCP and OVPR to optimize research
administration for faculty clients
- Maintain advanced knowledge and expertise of federal rules,
other sponsor regulations and school and university policy to
communicate with team and establish standard practice for compliant
management of awards
- Compliance and risk management
- Lead audit for area team; provide all documentation and process
write-up
- Monitor and track faculty effort commitments and lead effort
reporting
- Oversee all sponsored spending to ensure financial integrity
and compliance
Working Conditions:
- This position is designated as a hybrid. Work needs will
determine on-campus presence, with an expectation of 1–3 days on
campus per week, with flexibility in scheduling onsite days in
consultation with the manager and team. On-site attendance
requirements may vary based on assigned departments and evolving
business needs.
Qualifications
Basic Qualifications:
- Bachelor’s degree or equivalent work experience required
- Minimum of 7 years’ relevant work experience
- Advanced knowledge of sponsored research regulations
- Supervisory experience
Additional Qualifications and Skills:
- Ability to build, manage, motivate and mentor a high-performing
team
- Advanced analytical ability; expertise with post-award
management & compliance
- Knowledge of Microsoft Office Suite, advanced Excel skills or
equivalent system for financial analysis
- Working knowledge of financial principles budgeting, financial
analysis
- MBA or Masters’ degree in relevant field
Additional Information
- Standard Hours/Schedule: 35 hours per week
- Visa Sponsorship Information: Harvard University is
unable to provide visa sponsorship for this position
- Pre-Employment Screening: Identity, Education
- Other Information:
- All formal offers will be made by FAS Human Resources.
Work Format Details
This position has been determined by school or unit leaders that
some of the duties and responsibilities can be effectively
performed at a non-Harvard location. The work schedule and location
will be set by the department at its discretion and based upon
operational needs. When not working at a Harvard or
Harvard-designated location, employees in hybrid positions must
work in a Harvard registered state in compliance with the
University’s Policy on
Employment Outside of Massachusetts .
Additional details will be discussed during the interview process.
Certain visa types and funding sources may limit work location.
Individuals must meet work location sponsorship requirements prior
to employment.
Salary Grade and Ranges
This position is salary grade level 058. Please visit
Harvard's Salary Ranges to view the
corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to
support a healthy work-life balance and your physical, mental and
financial wellbeing. Because here, you are what matters. Our
benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting
on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition
assistance and reimbursement
- Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our
Benefits & Wellbeing
Page .
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to
equal opportunity and
non-discrimination . We seek talent
from all parts of society and the world, and we strive to ensure
everyone at Harvard thrives. Our differences help our community
advance Harvard's academic purposes.
Harvard has an
equal employment opportunity policy
that outlines our commitment to prohibiting discrimination on the
basis of race, ethnicity, color, national origin, sex, sexual
orientation, gender identity, veteran status, religion, disability,
or any other characteristic protected by law or identified in the
university's
non-discrimination policy . Harvard's
equal employment opportunity policy
and
non-discrimination policy help all
community members participate fully in work and campus life free
from harassment and discrimination.
